Present : Councillors H Brumpton-Surgey (Chairman), L Attewell, R Butler, C Chewings, I Shaw, Y Wilson and L Daws (from 7.20 pm).

In Attendance : Councillor J Bennett and P Walsh, the Assistant to the Clerk and 1 member of the Public.

The meeting was held in Studio 4 of Cotgrave Leisure Centre and started at 7 pm.

166 Councillor Y Wilson declared a personal interest in agenda item 7b, Allotment Charges and Tenancy Rules. She did not take part in any of the discussion regarding the allotments.

167 Resolved : "That the minutes of the meeting held on 12^th October 2011 be received and confirmed as a true record".

168 M142 Madisson Park – Park Keeper

The Council have employed Mr S Prior as Park Keeper from 12^th December for Madisson Park.

169 M144 Council’s Tractor

Council’s tractor needs a new clutch and has already cost £3,500 in repairs from April 2010. It had been decided to replace the tractor.

A TYM 431 tractor has been purchased from Mick Dutton Ltd

Council noted to thank Mick Dutton for the free loan of a tractor for several weeks.

170 M148 Madisson Park

Madisson Park is owned by Cotgrave Town Council and a suggestion has been made for considering that part of the field be used for a possible site for a boxing club.

171 M149 Christmas Lights Event

Councillor L Attewell reported that the Christmas Lights Event had been very well attended and enjoyed by all.

Santa’s Grotto had a long queue and the committee will consider ideas for future Christmas Events for reducing the queue quicker.

160 balloons were released for Mencap by Co-Op Chemist and so far 2 tickets have been returned.

172 M160 Community Giants

Community Giants will be attending Full Council Meeting on 1^st February 2012 to give a presentation of the skills they offer to young people in ECO living, yurt building and bushcraft.

Mark Clifford of Positive Futures and Matthew Tricket of the Youth Service have also been invited to attend the meeting.

Resolved : "That the payments made since the last meeting totalling £5833.86 as reproduced below,  be approved and the invoices awaiting payment be paid".

174 A question regarding who empties the dog bins was asked. Council’s Groundsman empties the bins and Rushcliffe Borough Council collect and dispose of the waste.

175 Rushcliffe Borough Council and Nottinghamshire County Council may offer future services, grass and hedge cutting and litter picking to local Council’s for consideration.

176 Council asked if all the CCTV cameras were now working. One camera was still not working and this is now being looked at.

177 Ring Leas

In good order. Small amount of graffiti on a bench.

178 Madisson Park

In good order.

179 The Green

Satisfactory.
The safety surfacing wet pour is shrinking in areas. Very low risk.
The cradle swings have been replaced.
Cap missing from multiplay.

180 Cotgrave Futures

In good order.

181 Broadmeer

In good order.
Cradle Swings rubber seating is being monitored.

182 Former Tennis Courts (MUGA)

Satisfactory.
Litter around perimeter.

183 Grassmere

Satisfactory.
Paintwork required on play equipment. Spring 2012.
Cradle Swings rubber seating is being monitored.
Goalposts are being monitored.

184 Painting

Litter Bins

Benches at Green

Grassmere play area in spring 2012.

Play Areas

Ring Leas – Goal Mouths – Top Soil & seed - Spring
Grassmere – Goal Mouths – Top Soil & Seed – Spring
Broadmeer & Grassmere – rake over bark – ongoing
Broadmeer – chemical spray matting in Spring
Broadmeer – Sand for matting – ongoing
Broadmeer – Rotovate bark
Broadmeer – Replace bark/Top up bark
Grassmere - Rotovate Bark
The Green – Ongoing weeding

Tree Grates – Clear at Shopping Centre and The Green Play area
Forest Close Allotments Car Park – Spray with Weedkiller – Ongoing
Tidy Up Shrubbed Areas – On Going
Buffer Zone at Spring Meadow – Clear of litter – Ongoing
Rub Down and paint seat on The Green Play Area (Spring)
Shopping Centre/Car Park Areas – ongoing weeding

Inventory
PEA Testing – Pavilion, CTC Office and Serendipity
Service Equipment & Tidy stores

185 Resolved : ‘’To accept the report’’.

186 Pavilion

Main Gate – In good order.
Access Gate – In good order
Roller Shutters/Main Door – In good order
Windows – In good order
Changing Rooms – In good order
Storage Rooms – in good order – being used for storing catering equipment etc.
Toilets – toilet to side of showers still out of order- otherwise satisfactory,
Shower Block – Shower fixture now removed.
Kitchen – In good order
Exterior of Building – In good order
Grounds – In good order
Meter Cupboard – In good order
Fire Equipment – x5 extinguishers and fire blanket in place.

187 Shopping Centre

CCTV Signs – Co-op/Library/Opticians/Lou’s/Eastmoor/Broadmeer/Thorntons Close West Furlong/Grassmere – are all in place
Paved Areas – in good area
Back of Shops – Loose wires from light under stairwell behind the chemist. Reported to Mason Owen.
Candleby Lane Steps – In good order
Car Park 1 – back of Breadshop – in good order
Car Park 1 – Shrubbed Area – in good order
Car Park 2 – in front of library – In good order
Car Park 3 – back of Co-Op – Pothole in car park – reported to Mason Owen.
Weeds in car park area – in good order - ongoing
Tree Grates – In good order – cleaning out – ongoing
Cash Point – In good order

188 The Green

Shrubbery – in good order. 2 trees dead – NCC aware
Trees - in good order. 2 trees dead – NCC aware
Paths – in good order
Benches – two benches require touch up paint
Knee Rail – in good order
Coal Trucks/Wheels – in good order
Monkey Bars – in good order
Teen Shelters – In good order
Vehicle Restrictor – in good order
Marie Curie Plaque – in good order

189 Eastmoor

Shrubbery – in good order
Cleanliness – in good order
Fencing – In good order
Litter Bin – In good order

190 Allotments

Burhill – In good order
Car Park Area – In good order
Forest Close - in good order
Car Park – in good order- weedkiller on going

191 Other Items

Lingford Boundary – In good order
Futures – External Grounds – in good order
Football Pitch adjacent Allotments – in good order
Lamp Columns ( Deployables) West Furlong/Eastmoor/Green/Grassmere now in situ.
CTC Finger Posts – in good order
CTC Notice Boards – in good order
Community Notice Boards – in good order
War Memorial – in good order
Hawthorne Avenue Trees – in good order

192 Allotment charges for a full plot at Burhill for 2012 will be £27.67 and £13.83 for a half plot. This will be an increase of £2.55 for a full plot and £1.27 for a half plot.

193 Allotment charges for a full plot at Forest Close for 2012 will be £27.14.This will be an increase of £2.02 for the year.

194 The tenancy agreement has been updated for 2012.

195 Resolved : To accept the charges for the allotments and tenancy agreements for 2012.

196 A diversion on Cotgrave Bridleway No.4 (SK66283653) has been agreed, the bridleway will now go around the perimeter of the farmyard, on a new headland path at the junction of Hollygate Lane and Stragglethorpe Lane.

197 The landowner will maintain this headland path and cut the grass twice a year.

198 The five new village signs are to be installed from 16^th December 2011 but the flower boxes will not be fitted until spring 2012.

199 Council discussed asking local businesses if they would consider sponsoring each of the flower boxes and have a sign made for each business that pays for the maintenance of the flower box.

200 Cost of signage and flowers to be sort and discussed.

201 Rushcliffe Borough Council

A council agenda for the ‘Local Development Framework – Draft Core Strategy’ has been received.

Councillor Butler explained the Local Draft Framework plan is in place for 26 years and highlights areas which can building permission granted.

Cotgrave has been given permission for the colliery site.

202 RCAN

The latest issue of the Playing Field magazine was received.

203 The Annual Report has been received.

204 The Voice of Local Councils

The latest issue of the LCR has been received.

Clerk’s Report

205 A copy of the Christmas Office staff working offices has been given to all Councillors.

206 A bad weather plan is in place.

207 Councillor Brumpton-Surgey commented a red car has been driving around the Prioridge and causing a nuisance and littering.

This information will be passed on to the police.

208 Councillor Shaw reminded Councillors of the Carols around the Tree on the precinct on Friday 23^rd December at 6.30pm.

209 Councillor Shaw asked council to consider resiting the War Memorial from the churchyard and on to the cross.

He has asked the Reverend Massey to find out if the Church would have an problems with the move and also asked John Ludlam of the Royal British Legion if they can help to find out if this would be possible.

2014 is the Centenary of the ‘Great War’ and some funding may be available to upgrade the war memorial.

210 Councillor Walsh thanked all Councillors and council staff for the cards and words of sympathy on his family bereavement.

There being no further business the meeting ended at 8.00pm.