Agenda Council Meeting 5th May 2021 – Annual Town Meeting, Annual General Meeting and Town Council Meeting

28th April 2021

Dear Sir/Madam,

You are summoned to attend the Annual Town Meeting being held on Wednesday 5th May 2021 at 7pm, which will be held by video conference to transact the business specified below.

Press and Public joining the meeting

Members of the public and press are invited to attend and listen to the proceedings.  Please follow the following link: https://zoom.us/j/94625013114?pwd=NGNPOWZOZGhqcFh2YS9tWXkzL0tzZz09

Meeting ID: 946 2501 3114
Passcode: 614755

Name – The name you enter will be displayed on screen, so please decide before joining the meeting if you wish to use your first or last name only or put anonymous if you do not want your name displayed as the meeting will be recorded. 

  • Video – this does not have to be used, you will see the Councillors and other attendees, but we will not see you unless you have the video switched on. If you wish to speak, it would be useful for your video to be on, but it is not essential.
  • Mic – There is a public speaking section on the agenda.  The Chairman will indicate when the public session is open and please indicate that you wish to speak, by raising your hand or by informing the Town Clerk prior to the meeting. Please can we ask you to mute your microphones on entering the meeting.
  • Recording – The meeting will be recorded and for those with the video turned on and this will be uploading to the website.  By having your cameras on, you will therefore need to be aware that you are agreeing to this.  If you do not wish your face to be seen, please leave your video turned off.

You can view the Town Council’s privacy policy by visiting: www.cotgrave-tc.gov.uk

Yours faithfully

Darren Stothard
Chairman, Cotgrave Town Council

AGENDA

  1. Chairman’s Welcome
  2. Chairman’s Annual Report of the Town Council during 2020-2021
  3. Presentation by Rushcliffe Community Voluntary Service.
  4. Items raised by the electorate.

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28th April 2021

Dear Sir/Madam,

You are summoned to attend the Annual General Meeting of Cotgrave Town Council being held on Wednesday 5th May 2021, this will be followed by the Ordinary Council Meeting, which will be held by video conference to transact the business specified below.

Press and Public joining the meeting

Members of the public and press are invited to attend and listen to the proceedings.  Please follow the following link:

https://zoom.us/j/94625013114?pwd=NGNPOWZOZGhqcFh2YS9tWXkzL0tzZz09

Meeting ID: 946 2501 3114
Passcode: 614755

Name – The name you enter will be displayed on screen, so please decide before joining the meeting if you wish to use your first or last name only or put anonymous if you do not want your name displayed as the meeting will be recorded. 

  • Video – this does not have to be used, you will see the Councillors and other attendees, but we will not see you unless you have the video switched on. If you wish to speak, it would be useful for your video to be on, but it is not essential.
  • Mic – There is a public speaking section on the agenda.  The Chairman will indicate when the public session is open and please indicate that you wish to speak, by raising your hand or by informing the Town Clerk prior to the meeting. Please can we ask you to mute your microphones on entering the meeting.
  • Recording – The meeting will be recorded and for those with the video turned on and this will be uploading to the website.  By having your cameras on, you will therefore need to be aware that you are agreeing to this.  If you do not wish your face to be seen, please leave your video turned off.

You can view the Town Council’s privacy policy by visiting: www.cotgrave-tc.gov.uk

Yours faithfully

Mrs J Stephenson
Town Clerk

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ANNUAL GENERAL MEETING – AGENDA

  1. Election of Chairman and Vice Chairman and receipt of their declarations of acceptance of office.
  2. Apologies for absence.
  3. Committees – a) to note representation on other bodies: Cotgrave Futures Trust (3), Parish Paths Warden, Snow Warden, Flood Warden, Tree Warden, Cotgrave Country Park Liaison Committee.
  4. To receive the following documents: Cotgrave Town Council Documents: –
    Schedule of Meetings 2021/22

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TOWN COUNCIL MEETING – AGENDA

1.         To receive apologies for absence.
2.         Declarations of Interest
3.         Public Open Session
4.         To confirm the accuracy of the minutes of the virtual meeting held on 21st April 2021 and the Extraordinary Council Meeting held on 22nd April 2021.
5.         To consider progress with the decisions taken.
6..        To confirm the Planning Minute
7.         Planning Applications

21/01105/VAR   Hotpots Café, Cotgrave Shopping Centre, Cotgrave – variation of Condition 2 of planning permission 10/01796/COU (Extending opening hours to suit trading conditions 0730-2245 Monday to Sunday) (Resubmission of 20/02729/VAR).

21/00927/FUL    Heronbrook Farm, Peashill Lane, Cotgrave, Nottingham, NG12 3HD –
construction of single-storey front extension boot room.

21/01203/OUT   Land south of Hollygate Lane and North of Colston Gate, Cotgrave,
Nottingham – outline planning application for up to 90 dwellings with all matters reserved except for means of access.

8.         Financial Matters – to consider a) payments made, b) income received (since the last meeting), c) Financial Statements for March 2021.
~
9.         Review of the following policies – a) Financial Regulations.~
10.        Grants –
11.        Defibrillators in Cotgrave – consider options for additional units.
12.        Cotgrave Futures/Cotgrave Community Kitchen – to consider proposal to purchase and install container for use of the Community Kitchen.
13.        Pensioners Christmas Meal 2021 – to consider options available.
14.        Return to Physical Face-to-Face Meetings – to consider the for holding of council meetings.
15.        Covid-19 Policy – to review any changes/updates required.
16.        Correspondence
17.        Clerk’s Reports
18.        Councillors Reports