Present
Councillors C Jeffreys (Acting Chairman), H Brumpton, R Butler, M Chewings, D Eldridge, S Ellis, B Handbury, L Healy, N Monday, C Patterson, I Shaw and D Wilkie
Apologies Received:
Councillors K Chewings, S Gardner, A Simpson and D Stothard.
In Attendance:
The Clerk and the Administration Manager (Cotgrave Town Council), and Rebecca Sells (Council’s Solicitor)
The meeting was held at Cotgrave Futures and started at 7.00pm
In the absence of both the Chairman and Vice Chairman, Council agreed that Councillor Christine Jeffreys would Chair the meeting.
Apologies
0396
The apologies given were approved.
Declarations of Interest
0397
No declaration of interest were given.
Public Open Session
0398
No members of the public were present at the meeting.
0399
Standing Orders were suspended at 7.05pm to allow Rebecca Sells, Council’s Solicitor, to provide Council with information regarding Agenda Item 12, allotment site at Hollygate Lane.
Rebecca Sells explained to Council that the transfer of land should have been straight forward but it has not been, it has had many hold ups. A copy of the final draft lease has now been given to Council for signing, but an amount of S.106 money has been applied for and this has not been formally agreed by Barratts. There are still a couple of minor items which need to be addressed by Barratts, when they have been agreed and completed Cotgrave Town Council are ready to sign the transfer and allow for the allotments to be used.
The Council are sending an invitation to one of the Managing Directors of Barratts to attend the next meeting to sign the agreement, if all issues have been resolved.
Standing Orders were resumed at 7.20pm.
Minutes of the Town Council Meeting of 13th November 2019
0400
Resolved:
“That the minutes of the previous meeting held on 13th November 2019 be received and confirmed as a true record.”
Progress
0401
M0331 Anti Social Behaviour
Councillors R Butler, L Healy and the Clerk had met with David Warren (Youth Service Worker), J Brown Rushcliffe Borough Council, PCSO P Evans and Inspector C Berry to discuss the anti-social behaviour of a few young people in Cotgrave. David Warren has been carrying out some outreach work in Cotgrave with the young people and this will continue for December, and a follow up meeting will be arranged for January 2020.
0402
Police attendance at Council Meetings
PC H Shinn has said that he will be able to attend Council’s meetings being held on 8th January and 12th February 2020.
0403
M0329 Drain outside Manvers Arms
Council has received an email from Nottinghamshire County Council informing that the works through Via Highways have been ordered and this is programmed in for repair before the end of December 2019.
0404
Councillor R Butler added that CCTV had also been arranged for the drains along the same stretch to further investigate the standing water problem.
0405
M0339 Adopt a Kiosk
British Telecom had advised Council that the telephone kiosk on West Furlong would be used for wi fi purposes, so was not available for adoption.
0406
M0349 RBS Rialtas
The Clerk confirmed that Council were now fully signed up to the Making Tax Digital with the HMRC. This was a legal requirement from 1st October 2019.
0407
M0374 Multi Play Unit at Cotgrave Futures
0408
M0381 Nottinghamshire Association of Local Councils
Following a request from Serendipity’s to remove all of the play equipment, a quotation has been received and this has now been forwarded to Serendipity’s. All costs incurred for the removal of the equipment would have to be met by Serendipity’s.
Councillors L Healy and C Jeffreys had attended the NALC’s annual general meeting on 21st November.
0409
M0388 NatWest Bank
The Clerk was still working to resolve the issues with NatWest Bank and is now dealing with a complaint handler.
0410
M0391 Rubbish in field on A46
This matter is still in the hands of the Environmental Agency.
0411
M0395 Cotgrave Park Run
Councillor Patterson had attended a volunteers meeting, there were several issues in arranging the run that needed to be dealt with including the run surfaces on some parts of the park and the need to allow for dog walkers to have walks away from the runners. Manvers Business Park had agreed that this could be used as a car parking area for the event.
Planning Minutes
0412
Resolved : “To confirm the planning minutes recording the decisions taken by the Council and those of the Planning Authority.”
Financial Matters
0413
Payments
Resolved:
‘’That the payments made since the previous meeting totalling £105,008.99 as recorded on page 4, be approved and the invoices awaiting payment be paid’’.
0414 Income
Resolved:
“That the income totalling £25259.44 received since the last meeting, as reproduced below, be note.
Income Received
| 31.10.19 | Nat West Bank | Interest | 44.74 |
| 4.11.19 | Rushcliffe BC | Grass Cutting | 214.70 |
| 15.11.19 | FCC Communities | Funding for Play Park The Green | 25,000.00 |
| TOTAL | 25,259.44 |
Financial Statements
0415 Members considered the Statements for October, as reproduced at the back of the Minute Book.
At the end of September Council had £54,079.31 in the Co-op account, £104,918.15 in the HSBC Account and £263,455.72 in the NatWest Account.
| COTGRAVE TOWN COUNCIL 4th December 2019 | |||||
| Nov 19 | Notts 4×4 | Donation | 1 | 100.00 | |
| Nov 19 | M Dutton & Son | 13149 | Belts for chipper, oil, chain | 1 | 186.60 |
| Nov 19 | M Dutton & Son | 13150 | New belt drive for Kioti vehicle | 1 | 586.34 |
| Oct 19 | Notts CC | 92354758 | September Salaries | 1 | 8802.49 |
| 14.9.19 | Vodafone | 387365875 | Mobile Phone | 1 | 19.20 |
| 9.10.19 | Opus | 67168818 | Sportsground Electricity | 1 | 73.06 |
| 30.10.19 | Talktalk | 20169956 | Phone and Broadband | 1 | 36.54 |
| 5.10.19 | Veber | 1285-7248 | Data Back Up | 1 | 13.20 |
| Oct 19 | HSBC | Bank Charges | 1 | 8.00 | |
| 30.10.19 | Arco | 936738021 | Hi Vis Jacket, Safety Boots | 1 | 85.14 |
| 28.11.19 | Attewell Prop | 11388 | Put up poppies on lamp columns | 1 | 50.00 |
| 31.10.19 | Big Bang | 3131019 | Fireworks Display | 9 | 1550.00 |
| 28.10.19 | M Dutton & Son | 13177 | Cable Ties, Oil | 1 | 34.20 |
| 18.10.19 | Kent Services | 59751 | October Maintenance | 1 | 880.00 |
| 5.11.19 | L Knight | Padlocks | 1 | 17.50 | |
| 29.10.19 | Notts CC | 92370554 | October Salaries | 1 | 8648.85 |
| 5.11.19 | J Pick | Selection Boxes | 9 | 277.68 | |
| 5.11.19 | J Pick | Petty Cash | 1 | 24.49 | |
| 1.10.19 | Rialtas | 20770 | Omega Software Maintenance | 1 | 306.00 |
| 1.10.19 | Rialtas | 20771 | Data Back Up Service | 1 | 178.80 |
| 1.11.19 | Rushcliffe BC | 70741698 | Annual Rent Broadmeer | 1 | 40.00 |
| 27.10.19 | UK Fuels | 13033 | Fuel | 1 | 154.18 |
| 11.10.19 | Jupiter Play | 2666-2 | Play Equipment The Green | 1 | 9524.60 |
| 7.11.19 | Baker Ross | 12064477 | Grant for Library | 1 | 305.44 |
| 1.11.19 | Waterplus | 3102056 | Burhill Allotments | 1 | 294.44 |
| 1.11.19 | Waterplus | 3101918 | Forest Close Allotments | 1 | 15.86 |
| 12.11.19 | Cot Futures | 227 | MUGA Electricity Charges | 1 | 31.80 |
| 2.10.19 | Rushcliffe BC | 707347283 | Quarterly Rent Grassmere | 1 | 68.75 |
| 3.5.19 | Hags | 67508 | New Play Equipment The Green | 1 | 70000.00 |
| 4.11.19 | M Dutton & Son | 13197 | Repair Chipper | 1 | 237.54 |
| 15.11.19 | Greyhound | 4508 | Repair wet pour at Broadmeer Park | 1 | 2090.40 |
| 4.11.19 | Allotment Asso | Membership Renewal | 1 | 66.00 | |
| 9.11.19 | Opus Energy | 67350955 | Sportsground Electricity | 1 | 55.89 |
| 18.11.19 | RBL | Grant | 1 | 150.00 | |
| 18.11.19 | J Stephenson | Pallets for bonfire | 9 | 30.00 | |
| 10.11.19 | Tea for Two | Remembrance Day Refreshments | 1 | 66.00 | |
| TOTAL | 105,008.99 |
Working Groups
Cotgrave FC
0416
An email has been received from the Estates Manager for CISWO, the owners of the land at Arthur Ridley Sportsground. They are happy in principle to allow the Council to have a sub-lease to the football club from the lease given to Council, which will enable the football club to go forward to try to secure funding to allow them to rebuild/refurbish the pavilion.
0417
CISWO have stipulated that all fees and costs (including CISWO’s) associated with the sub-lease, licence for works and variation of lease/sub-lease must be met by Cotgrave Town Council and/or the football club.
0418 Council asked the Clerk to arrange a meeting with CISWO and Cotgrave FC to discuss this further.
Leisure Centre Agreement
0419
Councillor Ellis had not received any further information regarding the agreement with the Leisure Centre.
0420
Councillor Butler asked to be copied into any correspondence regarding this.
2020/2021 Budget Meeting
0421
The Clerk had received the tax base figure for 2020/2021 and a budget meeting needed to be arranged.
0422 The meeting will be held in the Council Office on Wednesday 18th December at 2pm. Councillors R Butler, S Ellis, L Healy and I Shaw would attend the meeting.
Crematorium
0423
Councillor Shaw had drafted a letter to the Secretary of State, against the appeal decision by the planning inspectorate. He had noted that after reading the appeal approval letter that it seemed flawed and had not taken all considerations.
0424
Councillor S Ellis said the letter should be shorter and more condensed, and that it should be signed by the Chairman of Council.
0425
Council agreed that Cllrs Ellis and Shaw would review the letter and ask the Clerk to post the amended letter.
Positive Futures
0426
Following on from the presentation at Council’s meeting held on 13th November, council agreed to write a letter of support of the Positive Futures project, which is due to come to an end in December 2020. A meeting will be held in January 2020 to decide whether the project will continue after December.
0427
Council asked the Clerk to draft a letter of support.
Rushcliffe Borough Council
Proposed Civil Enforcement Off-street Parking Places Order 2020
0428
The Borough Council had forwarded a copy of the formal consultation of the proposed introduction of Rushcliffe Borough Council (consolidated) Civil Enforcement off-street parking places order 2020. The proposed order relates of existing off-street parking places provided by the Council.
0429
The car parking at the Shopping Centre, Cotgrave Hub, Multi Service Centre (MSC), Rivermead, and Cotgrave Leisure Centre have a maximum stay of 12 hours and a zero-charge pay and display.
0430
The permit only parking place or space at the MSC on Rivermead has a waiting period of up to 24 hours and a zero charge.
0431
Car parking charges will not be introduced at Cotgrave at the present time from this review.
Correspondence
0432
Cotgrave Community Growing Scheme
An email has been received from Alex Julian, Rushcliffe Borough Council attaching a design for a possible community growing scheme using one of the bowling greens at the Cotgrave Welfare, also asking if council could offer a possible alternative to the Bowling Green as an area of community growing space.
0433
Council, unfortunately, does not own any land that would be suitable for this project.
0434
Cotgrave Library
A thank you letter from the Library for Council’s grant of craft items has been received.
0435
All Saints Church
A letter has been received from the secretary of the PCC thanking council for the grant of £500 towards the clock fund.
0436
Crime Figures
The crime figures for 1.11.19 to 1.12.19 have been received, and are produced below.
| Date | Crime | Location | Details |
| 3.11.19 | Criminal Damage | Methodist Church, Bingham Road | Side window of church smashed |
| 13.11.19 | Theft from motor | White Furrows | Items taken from within car |
| 13.11.19 | Theft from motor | Colston Gate | Forced entry to van – nothing taken |
| 13.11.19 | Theft from motor | Woodview | Items taken from within car |
| 14.11.19 | Criminal Damage | Cartbridge | Car tyres slashed |
| 20.11.19 | Burglary | Mill Lane | Jewellery and watches stolen |
| 28.11.19 | Burglary | Foxglove Way | Watches and clothing taken |
Clerks Reports
0437
The Clerk had received the renewal information for the Society of Local Council Clerks (SLCC). This is a professional body for local council clerks and senior council employees
0438
The Clerk had received an email from a resident stating his disappointment in the “poor festive decorations and the tree”. The Clerk invited the resident to attend the council meeting where he would be able to put his concerns to Council. The Clerk will respond to the email.
0439
The Clerk asked which elected councillors would like to claim their Councillors Allowance. Councillors H Brumpton, R Butler, C Jeffreys, L Healy and D Wilkie wished to claim the allowance. Cllr S Gardener had been asked prior to the meeting when he gave his apologies and wished to claim his chairman’s allowance.
0440
Following the Christmas Lights Event on Friday 29th November there was a number of selection boxes left over. Council agreed that these could be shared between Ash Lea School and the Trussell Trust food bank.
Councillors Reports
0441
Councillor Monday asked about the traffic lights at Holme House/A52, as these were causing delays in getting out onto the A52 at peak times. The phasing of the lights had been changed not to allow u turns on the A52 and this had alleviated the queuing problem, but the lights had now been changed back again.
0442
Councillor Butler and Healy informed Council that works on the A52 are expected within the next two years, and works are in progress on this with Highways England.
0443
Councillor Eldridge asked why the teen shelters had been moved from The Green and were now in store in the lock up on the shopping centre. These had been removed due to anti-social behaviour, and in particular one family near the Green had been targeted.
0444
Councillor Eldridge asked who had provided the dates for the Rotary Clubs Santa Sleigh as the dates in the Cotgrave Connections were incorrect. The Administration Manager would forward the email received from the Rotary Club to Councillor Eldridge.
0445
Following up on the article in Cotgrave Connection regarding the new recycling point on the Shopping Centre, he said that plastic bottle tops could be recycled at the Dove Cottage charity shop.
0446
Councillor Shaw asked if the Clerk could arrange a meeting with Trent Barton in January.
0447
Councillor Shaw also raised the issue of the road surface on Owthorpe Road. The road had been top dressed but following the large amount of rain that had ran down the road, the surface was breaking up. Nottinghamshire County Council are aware of the problem with the road and investigations are being carried out. In the short term the road will be swept.
0448
Councillor Handbury informed that the coal trucks on the Green were full of water, and asked if some holes could be drilled in them. Council would like to plant these up with flowers.
0449
The Chairman thanked Council and wished everyone a Merry Christmas and a Happy New Year.
There being no further business the meeting closed at 8.50pm.
Chairman…………………………………… Signed as a True Record (Date)……