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Minutes Council Meeting 12th January 2022

Present:   Councillors D Stothard, R Butler, D Eldridge, S Ellis, S Gardner,  B Handbury, L Healy (from 7.14pm),
C Jeffreys, N Monday,  M Myles, I Shaw and A Simpson.                                  

Apologies Received :   Councillors H Brumpton, K Chewings and M Chewings and L Healy (for lateness).

Absent :   Councillor C Patterson.

Attendance:  Julie Stephenson (Town Clerk), Jane Pick (Admin Manager) – Cotgrave Town Council and PCSO Phil Evans (Cotgrave Police)                                                                                                               

The meeting was held at Cotgrave Methodist Church and commenced at 7pm                                                                      


2115     The apologies received were approved.

Declarations of Interest

2116     No declarations of interest were received.

Public Open Session

2117     No members of the public were in attendance.

2118     PCSO P Evans gave Council an update on the police crime figures for years 19-20 and 21-22. No figures were available for 20-21 due to Covid-19.

2119     The figures are as follows:-

Crime12/1/2021 – 12/1/202212/1/2019-12/1/2020%
All Crime517570-9.3%
Victim Based Crime437501-12.8%
Burglary Residential929-67.9%
Burglary Business1020-50%
Vehicle Offences4552-13.5%
Theft from Motor2329-20.7%
Theft of Motor1813+38.5%
Criminal Damage7389-18%
ASB Incidents212134+58.2%

            There has only been an increase this year (+) on anti-social behaviour and vehicle thefts

2120     Councillor Shaw asked if those carrying out the offences had been processed through the judicial system?

2121     PCSO Evans said that they have gone through Restorative Justice, and one has received a final caution.

2122     Councillor Eldridge said that he had noticed that there was still a lot of bus shelter damage being carried out.

2123     Councillor Stothard was also concerned that drug dealing does seem to be within Cotgrave.

2124     Councillor Jeffreys was concerned about cars riding around the Old Park in the evening, where they are a lot of elderly residents.

2125     Councillor Stothard thanked PCSO Evans for the update and attending the meeting.

PCSO Evans left the meeting at 7.20pm.

Minutes of the Council Meeting held on 8th December 2021 and the Personnel Committee Meeting held on 5th January 2022

2126     Resolved          :           “That the minutes of the meeting held on 8th December 2021 and the Personnel Committee Meeting held on 5th January 2022 be received and confirmed as a true record.”


2127     M2066 Bridge at Hollygate Lane

No further information has been received when the works will commence.

Councillor R Butler informed Council that Planning Applications and Appeals are taking longer than normal to process due to an increase in workload.

2128     M2067 Recycling bins at Cotgrave Shopping Centre

No response has been received from the Borough Council. The Clerk will write again.

Planning Minutes

2129     Resolved :          
“To confirm the planning minutes recorded the decisions taken by the Council and those of the Planning Authority.”

Financial Matters

2130     Payments

Councillor L Healy queried the payment to Glasdon of £474.00 for a litter trolley. This is the trolley that has been purchased for the member of staff who is now litter picking around the town.

Councillor Ellis queried the missing amount for Notts County Council for the October salaries. The figure had been omitted due to an error by the County Council in taking the direct debit payment. This has now been taken from the bank account.

Resolved:         ‘’That the payments made since the previous meeting totalling £32,672.11 as recorded below, be approved and the invoices awaiting payment be paid’’.

Opus Energy Sports Pavilion Electricity153.22
HSBC Bank Charges16.50
Meerkat Comms CCTV and Broadband1108.12
Adlard Print19046Newsletter Printing11332.00
D Ella Christmas Lights Event Entertainer9200.00
KMC910Christmas Grotto9150.00
Roffesoft7192Move server/broadband support1216.00
Rushcliffe BC70899147Unit 28 Rent1600.00
WPS511448260Christmas Lights Event Insurance1100.00
Acora1285-48585Veber Data Back Up113.20
Notts County Council92658681November Salaries19754.44
Three1261334673Mobile Phones129.78
Glasdon51827278Litter Trolley1474.00
Notts County Council92647442October Salaries19780.72
Methodist Church Room Hire130.00
UK Fuels Fuel197.02
Really Scrumptious Refund Christmas Lights Event135.00
The Joker3014Christmas Lights Entertainment9780.00
ICO Licence 40.00
WaterPlus5557439Forest Close Allotments1109.33
Rushcliffe BC70900669Unit 28 Rent1600.00
Rushcliffe BC70900865Suite F Rent and Service Charge1567.00
C Knott Insurance Allotment Insurance 20221141.02
Roffesoft7211PC Support172.00
Big Bang Fireworks1191121Deposit Display 31.12.219500.00
Cotgrave Futures454MUGA Electricity153.28
CBOC Poppy Appeal (Grant)1300.00
Sharpes Transport for Pensioners Christmas Meal9315.00
Halls Locksmiths539853 x Abloy Padlocks1539.85
Rushcliffe BC9175638XBusiness Rates – Suite F11429.33
Manvers Arms 48 x Pensioners Christmas Meals9768.00
Notts Golf Club27528Pensioners Christmas Meals93468.00
L Knight Reimbursement for Plants19.30
  TOTAL 32,672.11

2131     Income

Resolved:         “That the income totalling £230.75 since the last meeting, as reproduced below.

1.11.21Cotgrave FCRent155.00
2.12.21Little Horse BoxChristmas Market Rent20.00
14.12.21Western PowerWayleave Payment5.75
17.12.21Fair RidesChristmas Market Rent50.00

Financial Statements

2132     Members considered the Statements for November 2021 as reproduced at the back of the Minute Book.

At the end of November 2021 Council had £24,290.85 in the Co-op account, £162,041.43 in the HSBC account and £201,102.73 in the NatWest account.

Budget 2022-2023

2133     A working group had attended a Budget meeting with the Clerk and set a budget for 2022-2023 and this had been presented to Council for consideration.

2134     Councillor S Ellis proposed that the budget be agreed. This was seconded by Councillor I Shaw.

2135     Resolved :           “That Council apply for a precept of £234,660 which equates to £96.42 per year or £1.75 per week for a band D property, which is an increase of 1.93%

Working Group Updates

Welcome Back Fund

2136     Council has spent £8,400 of the £10,000 provided by Rushcliffe Borough Council. This figure included the cost of insurance for the New Year’s Eve fireworks display  of £948. This leave £1,500 that could still be spent and used by 31st March 2022.

2137     The Borough Council are asking if Councils would consider returning any monies not spent to a central pot that could be used for a larger centrally located event withing the Borough.

2138     The Clerk asked if Council would like to consider a further payment of £200 for Cotgrave Library for a craft event during February half-term. Due to Covid, if it were not possible to have the event in the Library, packs could be made up and collected from the Library for the children to take home and use.

2139     Councillor Stothard asked if some of the funding could be used for a children’s trail around the Green area, using some plaques with different pictures on. This is something that could be moved to the Country Park in the future.

2140     Resolved :           “To use £200 to purchase craft items for an event at the Library during the February half-term.        

Cotgrave Play Areas

2141     The Clerk will arrange a Zoom meeting to move forward with the replacement/refurbishment of the play equipment on Grassmere Play Park.

2142     The Clerk has spoken with Notts County Council regarding the LCF and asked if it was possible to have an extension to the application process, so Council can apply for £10K to purchase a piece of equipment for Grassmere. Council agreed to put in £25K towards this project.

Pensioners Christmas Meal

2143     Councillor L Healy gave an update on the Pensioners Christmas Meal.

122 meals had been provided at the Nottinghamshire Golf and Country Club and 48 home delivered meal that had been cooked Steve and his team at the Manvers Arms.

 Councillor Healy also thanked Councillors Myles and Simpson for helping with the delivery of the meals.

2144     It was disappointing that the Church of England School could not attend the event at the Golf Club due to Covid, but the U3A had supplied a singer, who provided some entertainment, with those attending joining in with the Carols.

2145     Council thanked Councillor L Healy for his work in the arranging of this event.

2146     Councillor D Eldridge said that those attending the event were not aware that the Christmas Meals were actually provided through the funding from Lightsource and not through Council’s precept. He asked if this could be included in the advertising material for the event in the future.

Parks Inspections

2147     Council has been copied into the latest Park inspection report, carried out by Streetwise Environmental.

2148     Council’s ground staff will carry out the snagging repairs to some of the equipment.

2149     The report had highlighted that the Skate Ramps on Grassmere were now unsafe and needs removing. The ramps have been tapped off and Council staff will put in arrangements to have the ramps removed.

2150     The report also highted problems with the two small gates on the play area on the Green. The gates are staying open, and the inspector said that they had been installed incorrectly. Streetwise Environmental have provided a quotation to reinstall the gates to the correct specification.

2151     Councillor Stothard asked if Council could go back to the original installers of the equipment and query why the inspector if saying that they have been incorrectly installed.

2152     The Clerk will contact the supplier/installer of the gates.

2153     Council also suggested that a further ROSPA inspection of the gates should be carried out.

Cotgrave FC

2154     The Clerk has spoken with Cotgrave FC, and they had agreed to contribute £590 towards the costs of new swing gate at the sports ground.

2155     Council asked if the Football Club has sole use of the facility. The Clerk informed Council that the Club are given a year-on-year licence which states “the Council lets the property to the hirer for the term at the rent payable as set out on the understanding that it may hire out the facility to other users during the period. Such lettings will not be detrimental to Cotgrave FCs normal usage.”

Cotgrave FC carry out the maintenance of the pitches and Cotgrave Town Council as responsible for any maintenance of the sports pavilion.

2156     Councillor N Monday proposed to accept the contribution from Cotgrave FC, and Council provide the remainder of the funding for the installation of the new swing gates.

2157     A vote was taken, and eight councillors agreed to provide the funding for the swing gates.

2158     Resolved :          
“To purchase a manual swing gate (3-9M) heavy duty and installation at the cost of £2,047.43.”

Personnel Committee

2159     This item was not discussed in full, and recommendations were not approved, and this will be represented at the next council meeting.

Covid-19 Policy

2160     Council are continuing the spray with play equipment on the parks twice a week.

 The Clerk and Administration Manager were limiting access to residents etc into the office whilst the Omnicom variant was active and asking that residents contact the council in the first instance by telephone and/or email. This information has been placed on Council’s website.



2161     Nottinghamshire County Council

Correspondence has been received regarding watercourses and rights and responsibilities as a riparian owner.

2162     Crime Figures – December 2021

8.12.21Criminal DamageFlagholmeRear window of car smashed
20.12.21Criminal DamageEdgington CloseRear window of car smashed
26.12.21Criminal DamageMiners WelfareRear window of car smashed

Clerks Reports

2163     Notts 4 x 4 had contacted Council regarding event dates for 2022. At the moment planned events includes the Queens Platinum Jubilee event on Sunday 5th June and the fireworks display on Sunday 6th November.

2164     The Clerk asked if Council would allow her to have access to a Debit Cash Paying In Card for the HSBC bank account. This card would allow the administration staff to pay in cash at the Post Office, rather than have to visit the branch in Nottingham. The card only allows for money to be paid in and not drawn out of the account. A form would be required to be completed and signed by two councillors.

Councillors’ Reports

2165     Councillor Eldridge commented on the state of the grassed area on Ringleas (near to the bus stop where cars are parking on the grass). He has taken some photographs and will pass these onto Councillor R Butler.

2166     Councillor Ellis has received an email from a resident regarding some hedge works on Owthorpe Road. The Clerk has also been copied into the email and she will reply accordingly.

2167     Councillor Gardner has been dealing with a Metropolitan tenant’s issue, which he is please to say has now been resolved.

2168     Councillor Handbury asked about the tanker that keeps appearing on Owthorpe Road. Councillor Shaw said that there are issues with the stench pipe that serves the nursing home, Saxon Way and Gripps Common and Severn Trent Water are attending site on a regular basis to pump out on a daily basis.

2169     Councillor Healy informed Council that the Borough Council have formed a scrutiny group to look into the location of pumping stations and sewage leaks within the Borough and this information would be passed to that group.

2170     Councillor Healy said that Cotgrave will no longer have a covid-19 lateral flow testing station but said that testing was available at Bingham.

2171     Councillor Simpson informed council that Nottinghamshire County Council were considering removing the free tram travel from the bus concession pass.

2172     Councillor Simpson said that he had noticed on Rightmove that there was a piece of woodland up for sale at the rear of Hickling Way and would this be of any benefit for Council.  It could only be kept as woodland.

2173     Councillor Simpson had heard that the probation services were now able to provide the community payback service.

2174     Councillor Stothard had seen on Facebook that some young people had been rolling beer barrels (from the rear of Strezza) down the path onto Candleby Lane. He asked if Strezza could be asked to be aware of this and make sure that the barrels are not left  outside the back of the business.

The restaurant and Rushcliffe Borough Council are aware of this, and a solution is being put in place.

There being no further business the meeting closed at 20.47pm

Chair:…………………………………… Signed as a True Record (Date)………………………………

Planning Minutes

The following responses were made to plans under consideration by the Planning Authority, Rushcliffe Borough Council.

No objections were raised except where stated.

074       At Council Meeting on 12th January 2022

21/03122/FUL    Church of England School, The Cross, Cotgrave, Nottingham, NG12 3HS –                               Replacement of opening casements within existing timber window frames to front and side of property.        

 21/03172/FUL    Rose and Crown, Main Road, Cotgrave, Nottingham – installation of a pergola structure to rear garden with festoon lighting and Astroturf. Installation of covered pergola and festoon lights and rope and post fencing to side elevation facing the car park.      

21/03176/FUL    14 Bingham Road, Cotgrave, Nottingham, NG12 3JR – single storey rear  extension and first floor balcony to side elevation.

Rushcliffe Borough Council, the planning authority, has forwarded the following decisions:-

075       Permission Granted:

21/02673/FUL    1 The Park, Cotgrave, Nottingham, NG12 3JT – Construction of single storey front and side extension, canopy car port land landscaping including  increased driveway parking.  Removal of boundary trees and hedges and replacement with new front wall and metal and timer fencing to the  boundaries.

The minutes remain in draft form until approved at the next council meeting. (9th February 2022)