Please note that minutes remain in draft format until approved at the next council meeting.
Present
Councillors I Shaw (Chairman), R Butler, K Chewings, S Ellis, S Gardner, L Healy, S Mitchell, N Monday, A Simpson,
D Stothard and M Woodward.
Apologies Received
Councillors C Jeffreys.
Absent
Councillors S Denham and M Myles.
In Attendance :
Julie Stephenson (Town Clerk) and Jane Pick (Administration Manager) – Cotgrave Town Council.
The meeting was held in the Meeting Room at Cotgrave Futures and commenced at 7pm.
Apologies
0847 The apologies received were approved.
Declarations of Interest
0848 Councillor S Gardner declared an interest in minute number 0788 Churchyard and Cemetery grass cutting.
0849 Councillor M Woodward declared an interest in agenda item 9b) grant request from Friends
of Cotgrave Church of England PTA.
Public Open Session
0850 No members of the public were present.
Accuracy of the minutes of the Council Meeting held on 17th June 2024
0851 Councillor Woodward noted that minute number 0824 should read ‘release’ and not
‘realises’.
0852 Resolved :
“That the minutes of the Council Meeting held on 17th June 2024 be received and confirmed as a true record.”
Progress Minutes of Annual Council Meeting held on 17th June 2024
0853 M0788 Grass Cutting at Church Yard and Cemetery
The Clerk had written to Revd. Massey for an update on the outstanding invoice. Revd. Massey responded that he anticipated positive news from the Diocese regarding the outstanding amount.
0854 M0791 Cadent Repair Works on Daleside
Councillor Shaw informed that the repairs have now taken place.
0855 M0797 Cotgrave FC
A meeting will be held on Tuesday 16th July with Rushcliffe Borough Council to discuss the football pitch use at Madisson Field.
0856 M0808 Grant Cotgrave Young People’s Centre
The grant has been offered to the Young Peoples Centre and payments details have been requested from them, but the payment is still pending.
0857 M0809 Terms of Reference Finance Committee
Councillor Shaw asked if the Terms of Reference had been drawn up. These will be presented to the Finance Committee at its first meeting being held on 16th September.
0858 M0820 Broadmeer Park
A date for a pre installation meeting for the new piece of equipment has been set for 31st July 2024. The installation of the equipment will follow soon after.
0859 M0823 Council Facebook Page
The Facebook page has now been set up and is running very well.
0860 M0828 Youth Council
A meeting is being held on Tuesday 16th July with INW to further discuss a Youth Council. The Clerk has spoken to the Clerk at Ollerton Town Council and how their youth council runs.
0861 M0830 Lingford and Ringleas Proposed Parking Restrictions – Double Yellow Lines
Further to the initial consultation, the next stage of the consultation is to publicly advertise the scheme. The proposed ‘No Waiting at Any Time’ restrictions (double yellow lines) are being introduced to address inconsiderate and obstructive parking at these junctions.
0862 M0839 No Ball Games signage at Shopping Centre
The No Ball Games signage is still to be installed by Rushcliffe Borough Council.
Planning Minutes
0863 Resolved :
“To confirm the planning minutes recorded and the decisions taken by the Council and those of the Planning Authority.”
Financial Matters
0864 Payments
Resolved: ‘’That the payments made since the previous meeting totalling £30,512.26 as recorded below, be approved and the invoices awaiting payment be paid’’.
| Notts County Supplies | N062400267 | Paper, Paper Towels, Dividers | 1 | 59.09 |
| TMS Hardware | Hardware | 1 | 45.40 | |
| Meerkat Comms | 3168 | Phone and Broadband | 1 | 84.34 |
| R Janes | Dr Macdonald’s bench | 1 | 1800.00 | |
| R Brown | D-Day Choir | 9 | 200.00 | |
| Rushcliffe Borough Council | 711021735 | Rent Unit 28 | 1 | 650.00 |
| Rushcliffe Borough Council | 71102824 | Suite F Service Charge | 1 | 180.00 |
| Rushcliffe Borough Council | 71102520 | Suite F Rent | 13 | 435.00 |
| British Gas | 800342951 | Suite F Electricity | 1 | 67.94 |
| Roffesoft | 8212 | Eset Anti-Virus x 1 year | 1 | 39.98 |
| N Hussain | Refund Festival 2020 | 1 | 50.00 | |
| Three | 2 x Mobile Phones | 1 | 14.62 | |
| Water Plus | Unit 28 | 1 | 94.32 | |
| Parker Tool Hire | 34786 | Hire Gas Bottle D-Day 80 | 9 | 116.40 |
| HSBC Bank | Bank Charges | 1 | 8.00 | |
| Water Plus | 700547436 | Forest Close Water Charges | 1 | 50.16 |
| Notts CC Pensions | Triennial Payments | 1 | 2640.00 | |
| Absolute Business | 20368 | Ink Cartridges | 1 | 144.00 |
| Roffesoft | 8222 | Secure Web and Email Hosting | 1 | 410.40 |
| Premier 1 (UK) Ltd | 2405 | Flower Baskets | 1 | 4260.00 |
| Kent Services | 67093 | Grounds Maintenance | 1 | 1080.00 |
| J D Stephenson | Petty Cash | 1 | 24.73 | |
| Water Plus | Unit 28 | 1 | 94.32 | |
| Elexcel | 12023 | Cleaning Guttering Unit 28 | 1 | 86.40 |
| Polygraphics | 5236 | New sign The Green Play area | 1 | 166.80 |
| RTC Safety Surfaces | 1001521 | Wet Pour repair The Green Park | 1 | 2504.40 |
| Halls Locksmiths | 139819 | Allotment Keys x 8 | 1 | 143.60 |
| EDF Energy | Unit 28 Electricity | 1 | 41.01 | |
| Opus Energy | 75400566 | Sports Pavilion Electricity | 1 | 128.43 |
| DAS Law | 16395 | Legal Fees | 1 | 432.00 |
| Three | Mobile Phones | 1 | 14.62 | |
| Get Loos | 1526 | Toilet Hire Summer Market | 1 | 258.00 |
| Elexcel | 12056 | Water Tank Replacement Sports Pavilion | 1 | 593.24 |
| Elexcel | 12021 | Replacement Lights Sports Pavilion | 1 | 152.30 |
| Gallagher Insurance | 63390 | Insurance Premium Tax | 1 | 87.36 |
| Cotgrave Futures | 863 | MUGA Electricity | 1 | 5.66 |
| Notts CC | 93030132 | June Payroll | 1 | 12697.71 |
| Rushcliffe BC | 71195165 | Park Inspections | 1 | 540.00 |
| National Allotments Asso | Membership | 1 | 67.00 | |
| UK Fuel | 10021991 | Fuel | 1 | 45.03 |
0865 Councillor Ellis asked about the payment for replacement water boiler at the sports pavilion. The boiler needed to be replaced after the old boiler failed and caused water leaks in the building.
0866 Councillor Ellis also asked about the payment for anti-virus for Council’s computers/laptops and asked why this is paid for when you can get free anti-virus software. The Clerk will speak to council’s IT contractor.
0867 Income
Resolved : “That the income totalling £535.43 since the last meeting, as reproduced below.
| 31.5.24 | NatWest Bank | Interest | 252.43 |
| 3.6.24 | Cotgrave FC | Rent | 160.00 |
| 22.6.24 | Brockleby Pies | Summer Market Stall | 25.00 |
| 24.6.24 | Hermandez | Summer Market Stall | 25.00 |
| 12.6.24 | Cascade Geraniums | Summer Market Stall | 25.00 |
| 6.6.24 | Fosse Medicare | Grass Mowing | 48.00 |
Financial Statements
0868 Members considered and approved the Statements for June 2024 as reproduced at the back of the Minute Book.
Grants
0869 A grant request has been received from Cotgrave Library for £250 to be able to purchase a new Christmas Tree to display the Christmas competition entries and also for some craft
items.
0870 Resolved : To award a grant of £250 to Cotgrave Library. (Local Government Act 1972 Section 137)
0871 A Grant request has been received from the Friends of Cotgrave Church of England School PTA for £1,226.00 towards the group taking 111 children to this year’s Christmas Pantomime at the Nottingham Playhouse. Pupils will be asked to pay a donation and also a donation of £500 from the PTA.
0872 Resolved : To award a grant of £500. (Local Government Act 1972, Section 137)
Working Group Updates
Summer Market 3rd August 2024
0873 There is 11 stalls booked onto the market on 3rd August, plus 2/3 pending confirmation.
0874 Blu, who are celebrating their 20th anniversary, have asked if they can run some event alongside Council’s event and are planning to provide some music.
0875 Along with the skateboard and slacklines, the Children’s Centre will be providing some activities for the younger children.
0876 The Police will also be having a stall providing information.
Christmas Tree and Pensioners Meal
0877 Council considered the option of purchasing/hiring an artificial Christmas Tree, this could be either purchased outright or hired over either 3 or 5 years.
Following a discussion Council
0878 Resolved : “Not to purchase an artificial tree and continue to purchase a real tree to be installed on the shopping centre.
0879 Councillor Healy will be working on the pensioners meal and will provide an update at the meeting on 9th September.
0880 Councillor Woodward asked if this event could be held across a whole week and if the event could be held in Cotgrave.
Ringleas Play Area – All Inclusive Roundabout Repair
0881 Council considered the quotation for the repair of the roundabout at Ring Leas Park. Streetwise, who have provided the quote, have just completed the same repair at another site, which has been successful.
0882 Council Resolved : “To approve the repair work to the roundabout at Ring Leas Park at the cost of £1,602.57 + VAT.
New Laptop
0883 The Clerk’s current laptop was purchased in 2020 and has been having issues with internet condectivity.
0884 Resolved : “To agree to purchase a new Lenovo for £500 + VAT, plus associated works for £130 to £200 + VAT.”
Cotgrave Futures
Reports from Trustees
0885 The Chairman of the Trustees provided an update. The outstanding accounts have now been signed off, and the Trust is in a good financial position.
0886 The new Administration Manager, is continuing to work towards reducing costs for the building and providing good administration for the building.
Installation of Kneeling Rails
0887 A quotation has been provided to install some kneeling rails at Cotgrave Futures. Cars have been found to be parking on the grass at the front of the building.
0888 Resolved : “To install kneeling rails at Cotgrave Futures at a cost of £219.92.”
Installation of additional CCTV cameras, fencing and planting
0889 Following the anti-social behaviour on the Community Garden, it has been suggested that two additional CCTV cameras, some new fencing and pyracantha bushes are installed along the fence line between the garden and Cotgrave Future Car Park.
0890 To purchase 30 Pyracanthas’ would cost £73.50 and a quotation for additional CCTV, which includes 1 year full parts and labour is £3,632 +VAT
0891 The Trustees have agreed to pay one third of the cost and asked Council if they would be willing to also pay one third, asking the Community Garden to pay the remaining third.
0892 Resolved : “To contribute one third of the cost for additional CCTV, fencing and Pyracanthas.”
Nottinghamshire Association of Local Councils AGM
0893 The AGM will take place on Saturday 12th October at YMCA Newark. If any councillor wishes to attend, the Clerk will put their name forward.
Proposed junction changes at The Cross/Plumtree Road
0894 A resident has produced an unofficial report on the proposed changes following receiving notification from NCC Via of works to be carried out at the junction.
0895 Councillor Butler said that it has not yet been possible to arrange a meeting between NCC Highways (Via), Rushcliffe Borough Council, Barratt Homes and Taylor Wimpey to discuss this issue, which is part of the planning permission of the new housing being built in Cotgrave.
0896 Councillor Shaw asked if Cotgrave Town Council could also be included in this meeting.
0897 Councillor Butler asked if he could share the residents report at the meeting.
Watering of Flower Baskets
0898 The Clerk asked Council to consider paying council’s groundsman for watering the flower baskets on 2 weekends in July, as he was on annual leave during the week.
0899 Resolved : “To pay council’s grounds man double time for water the flower baskets on Sunday 14th July and Saturday 20th July.”
NALC & SLCC Campaign
0900 Council has received further information regarding a campaign on the safety of lithium-ion batteries and their disposal. They are asking for local councils to support this campaign.
0901 Council were in full support of the issues relating to electric power micromobility vehicles but asked to Clerk to look further into this campaign before they commit to supporting the project.
Dr Macdonald’s Bench
0902 The opening of Dr Macdonald’s bench is to take place on Saturday 20th July on The Green.
0903 Approximately 60 invitations have been sent out to attend a private reception following the public opening at Cotgrave Futures, Council have agreed to provide some light refreshments.
0904 Resolved : “To agree up to £200 for refreshments for the reception.
Correspondence (for information only)
0905 Opus Energy
Notification has been received from Opus Energy that they have signed an agreement to sell most of their customer portfolio to EDF. Council’s contract with Opus runs until the end of January 2025.
Update from Ward Members
0906 Councillor Chewings informed Council that the planning application for the Manor House on Owthorpe Road had been granted approval, but with stringent conditions.
Clerks Reports
0907 An email has been received from Craig Moxham, Head Teacher at the Church of England School inviting anyone from Cotgrave Town Council to his leaving event being held at All
Saints’ Church on Friday 26th July at 2.30pm.
0908 Council asked for a letter to be written to Craig thanking him for the years he has spent as Headteacher at the Church of England School.
Dementia training
0909 An invite has been received from Belvoir Health Practice to a Dementia Awareness session on 23rd September at the Methodist Church, 2-4pm. All members of the Town Council are welcome to join the event, please let the Clerk know if you wish to attend.
Councillors’ Reports
0910 Councillor Mitchell said that the hedge of Crosshill had now been cut back.
0911 Councillor Healy was pleased that the Police were working with the Community Garden to resolve the anti-social behaviour issues that they have been having.
0912 Councillor Healy also asked if there was any further update on the location of the recycling bins on the Shopping Centre. Councillor K Chewings would chase this up with the Borough Council.
0913 Councillor Butler was aware of the broken seat on Colston Gate by the bus stop.
Councillor Butler said that councillors had been asked for any nominations for key priorities, Stragglethorpe Road resurfacing has already been agreed, but he has now put forward for the resurfacing of Ringleas for consideration for this year.
0914 Councillor Butler mentioned that Cotgrave is now known as a Town and not a parish and was unsure why Cotgrave become a Town Council. Councillor Woodward said that she thought this may be to do with the population number.
0915 Councillor Chewings has contacted the Planning Department at the Borough Council regarding an issue on the construction site for the new homes where they are pumping out water into the country Park. He is expecting an update very shortly.
0916 A resident has contacted him regarding trees in the buffer zone at Ringleas Park overhanging their gardens.
0917 Councillor Shaw asked if the planting of the shopping centre by the Community Garden has been completed. There still seems to be areas containing no plants.
The press and public will be excluded from the meeting during consideration of the following item/s of Item/s of business on the grounds that it involves the likely disclosure of exempt information as defined in Section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960.
To Suspend Standing orders at 9pm to allow the meeting to continue for a further 15 minutes
Cotgrave Football Pitch
0918 Council discussed options for the provision of football pitches for Cotgrave FC.
0919 A meeting will be taking place with Rushcliffe Borough Council on Tuesday 16th July, this will be followed by a meeting with the Chairman of Cotgrave FC.
Staffing Matters
0920 Staffing issues were discussed.
Barratt Homes
0921 Information has been received from Barratt Homes regarding the bridge at Hollygate.
There being no further business the meeting closed at 9.15pm.
Chair:…………………………………… Signed as a True Record (Date)………………………………
Planning Minutes
The following responses were made to plans under consideration by the Planning Authority, Rushcliffe Borough Council.
No objections were raised except where stated.
Rushcliffe Borough Council, the planning authority, has forwarded the following decisions:-
036 Planning Permission Granted
037 Discharge of Condition(s)
24/00995/DISCON
98 Ring Leas, Cotgrave, Nottingham, NG12 3NE – discharge of Conditions 2 (Method Statement), 4 (Materials), 5 (Surface materials), 5 (Parking or turning areas surfaces), 7 (Obscured Window) and 10 (Optional Technical Housing Standard) from planning permission 21/02274/FUL
038 Grant Outline Planning Permission
23/02298/OUT The Manor House, 1 Owthorpe Road, Cotgrave, Nottingham, NG12 3JE – Development of up to 5 no. dwellings with all matters reserved for access.
Chair:…………………………………… Signed as a True Record (Date)………………………………