MINUTES REMAIN IN DRAFT FORMAT UNTIL APPROVED AT THE NEXT COUNCIL MEETING
Present
Councillors D Stothard (Chair), H Brumpton, R Butler, M Chewings, D Eldridge, S Ellis, B Handbury, L Healy, C Jeffreys, N Monday, M Myles, C Patterson, I Shaw and A Simpson
Apologies Received :
Councillor K Chewings
In Attendance
Julie Stephenson (Town Clerk), Jane Pick (Admin Manager) – Cotgrave Town Council
The meeting was held in Cotgrave Methodist Church and commenced at 7pm.
Apologies
1692
The apologies given were received.
Declarations of Interest
1693
No Declarations of Interest were given.
Public Open Session
1694
No members of the public were in attendance.
Minutes of the Annual Public Meeting, Annual General Meeting and Ordinary Council Meeting of 5th May 2021
1695
Resolved
“That the minutes of the Annual Public, Annual General and ordinary meetings held on 5th May 2021 be received and confirmed as a True record.”
Progress
1696
M1646 Litter Bin Owthorpe Road
Councillor Shaw asked if there was any further update on an additional litter bin? This area was still being monitored by the County Council.
1697
M1648 Letter to Barratt Homes
Councillor Shaw asked if there had been any further correspondence from Barratts regarding the bridge at Hollygate Lane?
1698
The Clerk had spoken with the Planning Department and the Chief Executive, Kath Marriott at Rushcliffe Borough Council and she informed her that they were expecting more information from Barratts in the very near future.
1699
M1651 Defibrillator Training
Councillor M Chewings asked if there was any further information on training for the use of defibrillators?
1700
The Clerk had spoken with Community Heartbeat, and they would be sending some information and costings for some training. They can provide training for all ages, on-line or physically, at varying ranges of prices.
1701
M1671 Container at Cotgrave Futures for Cotgrave Community Kitchen
The concrete base and container for the use of Cotgrave Community Kitchen has now been installed. The cost of the concrete base has been covered by the Community Kitchen.
Planning Minutes
1702
Resolved
“To confirm the planning minutes recorded the decisions taken by the Council and those of the Planning Authority.”
Financial Matters
1703
Payments
Resolved:
‘’That the payments made since the previous meeting totalling £21,717.48 as reproduced on below, be approved and the invoices awaiting payment be paid’’.
1704
Income
Resolved:
“That the income totalling £1627.75 since the last meeting, as reproduced below.
| 4.5.21 | Cotgrave FC | Rent | 150.00 |
| 5.5.21 | Fosse Medicare | Grass Cutting Health Centre | 78.00 |
| 21.5.21 | Royal Sun Alliance | Insurance Claim | 250.00 |
| 27.5.21 | Rushcliffe Borough Council | Litter Pick – Grass Cutting | 1149.75 |
| TOTAL | 1627.75 |
| COTGRAVE TOWN COUNCIL 9th June 2021 | ||||
| Greyhound Leisure | 4637 | Wet pour repairs Broadmeer Park | 1 | 1113.00 |
| Vale First Responders | Grant | 1 | 500.00 | |
| Talktalk | Telephone and Broadband | 1 | 38.40 | |
| Acora | 1285-48212 | Data Back Up service | 1 | 13.20 |
| T J Cooke Electrical | 600341 | Installation of Defibrillator West Furlong | 1 | 380.00 |
| Roffesoft | 6981 | Laptop, Keyboard, Mouse, Docking Unit | 1 | 846.00 |
| TMS Hardware | Hardware | 1 | 43.84 | |
| T Tromans | Vinyl for Defibrillator | 1 | 91.98 | |
| Nalc | LCR Magazine Subscription | 1 | 17.00 | |
| Trent Bridge Community Trust | Youth Programme 2021 | 1 | 6925.00 | |
| Notts CC | 92579104 | April Salaries | 1 | 9075.98 |
| Vale Skip Hire | Skip Hire | 1 | 150.00 | |
| G Brook | 23 | Remove fallen tree | 1 | 390.00 |
| Roffesoft | 7006 | 2 x Office 365 Business | 1 | 285.60 |
| Meerkat Comms | 6346 | CCTV Internet | 1 | 59.40 |
| Opus | 70566262 | Sports Pavilion Electricity | 1 | 56.34 |
| Notts County Supplies | N052100724 | Stationery | 1 | 27.24 |
| Notts County Supplies | N052101009 | Refuse Bags | 1 | 32.74 |
| Roffesoft | 7012 | Laptop Office Set up and PC support | 1 | 216.00 |
| Shredall | 214258 | Confidential Waste Disposal | 1 | 117.36 |
| J A Kents | 62459 | May Maintenance | 1 | 906.40 |
| Streetwise | 19240 | Remove signpost / lay slabs | 1 | 432.00 |
| TOTAL | 21,717.48 |
Financial Statements
1705
Members considered the Statements for April 2021 as reproduced at the back of the Minute Book.
At the end of April 2021 Council had £24,290.85 in the Co-op account, £176,209.03 in the HSBC account and £201,090.95 in the NatWest account.
Annual Governance Statement and Accountability for 2020-2021
1706
Members had been presented with a copy of the Annual Governance Statement and Accountability Return for 2020-2021 document, as listed below: –
a) Section 1 Annual Governance Statement 2020-2021
b) Section 2 Accounting Statements for 202-2021
c) Confirmation of the dates of the period for the exercise of public rights
d) Bank Reconciliation 202-2021
e) Explanations of variances between 7 and 8
d) Internal Auditors Report
1707
The Chairman read out the Annual Governance Statement, council agreed the statements number 1 to 8 that all be answered “yes”, and all appropriate measures are in place and statement number 9 is not applicable to this council.
1708
Resolved
“Council are in in agreement of answering “yes” to all the statements, 1 to 8 on the Annual Governance Statement for 20/21. Statement 9 is not applicable to Council.’’
1709
Council consider the accounting statement for the year end 2020-2021 and agreed that the figures were correct with the RBS software accounts.
1710
Resolved
“Council agree that the figures were correct at the year end.”
1711
Resolved
“Council all agreed that the financial information provided was correct for the year ending 202-2021.”
Review of Risk Management Policy
1712
Council had been copied into the Risk Management Policy, to be reviewed.
1713
The Clerk has received an update from Council’s insurer broker, WPS. Council has currently just completed year 2 of a three-year contract which is due to end in 2022.
1714
The Council’s broker has offered a new three-year deal with Military Guard, which is available without any penalties, for the same level of cover with a reduction in cost, if council continued with the current policy, the increase would be a minimum of a 7% increase.
1715
Resolved
‘To approve the change of insurers and accept the three-year deal’.
1716
Resolved
“To approve the Risk Management Policy for Council.”
Quarterly Parks Inspection Report 28.4.2021
1717
Council had been copied into the latest park inspection report.
1718
Councillor M Chewings asked if Broadmeer Play Area could be added to the list for upgrading at some point?
1719
The Chairman said that an ongoing programme was required for the replacement of park equipment and asked if this could be added to the agenda for the next council meeting.
1720
Council noted that the parks, especially Grassmere and Broadmeer, need updating.
Broadmeer Play Area Repairs
1721
A quotation has been received for some repair work to the multi play unit at Broadmeer Play Park to strengthen the unit. Part of the unit had some movement as the timbers were starting to rot beneath ground level. A portion of the equipment would need to be removed.
1722
Resolved
“To carry out the works to the multi play unit at Broadmeer Play Park at the cost of £513.50 plus VAT.”
Tree Survey
1723
The report for the tree survey had been received and had identified several trees which required works or removals to be carried out. The tree survey is carried out every three years.
1724
Resolved
“To accept the tree survey and give permission for the works to be carried out.”
Mobile Phone Contract
1725
The current mobile phone contract is now due for renewal. Council currently has one mobile phone which is used as an emergency out of hour contact and by the Administration Manager while she has been working from home. The Clerk, when working from home has been using her own private mobile for phone calls, which is not recommended.
1726
The Clerk has asked if it would be possible for Council to have two mobile telephones?
1727
Several options were put to council and council
1728
Resolved :
“To take out a new contract to provide two business mobile phones with Tesco Mobile at the cost of £11.49 per month + VAT per phone, the package includes of unlimited minutes, and texts and 1gb data.’
Covid-19 Policy
1729
No further amendments had been made to the policy. A statement is due next Monday, 14th June regarding the possibility of further lifting of restrictions on Monday 21st June.
Correspondence
1730
Crime Figures
The latest crime figures for Cotgrave have been forwarded to Council.
| Date | Location | Crime |
| 10.4.21 | Broadmeer | Criminal Damage – car tyres damaged by screws/nails |
| 24.4.21 | Fieldfare | Theft of Motor Vehicle – car stolen from driveway |
| 26.4.21 | Harvest Drive | Criminal Damage – car damaged |
1731
The Green Energy Advice Bureau
An email had been received regarding regional consortiums for town councils that specify in renewable energy.
Council is not willing to join into this consortium for green energy and will explore other green options.
1732
VIA East Midlands
Notification has been received informing Council that after receiving complaints that drivers are parking inconsiderable in the vicinity of the Cotgrave Country Park, it is proposed to introduce ‘No Waiting At Any Time’ restrictions (double yellow lines) around the junctions and pinch points. This refers to Hollygate Lane via proposed parking restrictions (TRO 8319).
It is also proposed to introduce 3 new Bus Stop Clearways, these will include enforceable No Stopping Any Time restrictions on Hollygate Lane and Harvest Drive.
1733
Rushcliffe Borough Council – Community Development
It has been confirmed by the Borough Council that the Manvers Arms will be included in the statutory list of Assets of Community Value in Rushcliffe under section 89 of the Localism Act, this has been requested by CAMRA.
Clerks’ Reports
1734
The Clerk has received a communication from Rushcliffe Borough Council regarding a proposed Public Spaces Protection Order 2021 (PSPO) (Control of Dogs).
1735
The Borough are proposing to update their laws around dog control and dog fouling; the proposal is to introduce a PSPO targeted at the control of dogs/dog fouling across the borough and/or for specific associated control in defined parts of the borough, this will replace any existing historic laws and/or orders around dog control.
1736
Under the new proposal the activities to be consider are: –
Schedule 1 – Dog fouling within all open-air spaces in the Borough that are accessible to the public, Schedule 2 – dogs to be kept on leads in certain areas and Schedule 3 – no dogs permitted in the area.
1737
The Borough is asking for views as to special locations that are felt should be covered by the proposed PSPO. The Clerk will contact the Brough Council and ask if all Cotgrave Play Parks could be registered.
1738
There will be a full public consultation on the proposals and the deadline for responses is Friday 25th June 2021
Councillors Reports
1739
Councillor M Chewings had been contacted by a resident regarding the flooding at the Bus Stop on Bingham Road (near East Acres).
1740
Councillor R Butler Informed Council that roadworks had just taken place on Bingham Road regarding some drainage problems and this problem had also been identified and works are expected to be taking place by the end of June.
1741
Councillor Butler also said that he had attended a site meeting on Daleside/Owthorpe Road for the potential of additional white lining at this junction and at Greenfield Drive/Owthorpe Road.
1742
Councillor Chewings also informed that another resident had spoken to him about parking problems on Burhill and the amount of vehicles parking on the road and asked if some of the small green spaces could be removed and replaced as additional car parking bays?
If was also noted that parking on Owthorpe Road by mainly employees of Ashlea School was causing issues for the residents and drivers travelling on the road. Councillor Butler has been made aware of the issues and Nottinghamshire County Council will consider if any additional lines would help.
1743
Councillor Eldridge asked when the bench for Madisson Park would be installed? The bench was scheduled to be installed next week.
1744
Councillor Eldridge also asked about the litter picking schedule carried out by Streetwise. The litter picks are carried out for 2 hours a day, Monday to Friday and start and are finished at the Welfare Car Park.
1745
He also asked if it would help to have more litter signage put up around the town?
1746
The subject of litter, litter bins and signage will be added to the next agenda, for further discussion.
1747
Councillor Myles asked what facilities there were for the young people of Cotgrave.
1748
Cotgrave has a youth club, which serves a range of ages four evenings of the week during term time. This service has now opened following the lifting of Covid restrictions. The Methodist Church also runs a youth programme, as does Positive Futures. Also available within Cotgrave are several dance groups, Brownies, football, Beavers and Cubs (these are currently not running due to Covid -19 restrictions.)
1749
Councillor Myles also asked about potential traffic calming measures for Bingham Road and Holllygate Lane. Councillor Butler said that a speed survey had been carried out for Bingham Road and that it has indicated that there generally there was not a problem with speeding vehicles, but that the road/s were used by many vehicles. Councillor Myles also noted that a safe crossing place on Bingham Road would be a great benefit, especially for parents walking from Hollygate Park to the primary schools.
1750
Councillor Shaw noted that the planning permission for planning application 20/01722/FUL – land north of Stragglethorpe Road, had been refused and asked if the tenant would be asked to remove the alternation that had already been carried out as per the application refusal?
Councillor Butler noted that this was being dealt with within a legal process by Rushcliffe Borough Council.
1751
Councillor Shaw also mentioned that the vehicle was still parking on the grassed verge on the corner of Daleside/Owthorpe Road making it very difficult for traffic turning out of Daleside onto Owthorpe Road. This has previously been removed to the Police. A further email will be sent to the police to ask if the resident could be asked to park more considerately.
1752
Councillor Simpson asked if there was any funding available for more works to be carried out on Cotgrave’s roads? Councillor Butler mentioned that some further roads are to be updated.
1753
Councillor Simpson also noted that when the school buses were turning into and out of Scrimshire Line and Plumtree Road, that they are struggling with the size of the vehicle and the limited turning of the bus and asked if the bus services could perhaps be re-routed.
1754
Councillor Stothard asked if the Friends of Cotgrave Country Park had considered installing a BMX area on the piece of land near to Heron Lake, something like the one at Ruddington Country Park?
Councillor Healy commented that Cotgrave Country Park were trying to be different to the Rushcliffe Country Park and promote a very natural environment.
1755
Councillor Stothard noted that a coffee/sandwich van was now parking up in Hollygate Park and were Rushcliffe or Nottinghamshire County Council aware of this?
Councillor Butler said that both councils are aware, and this was under a trial period to decide if it caused any issues.
1756
Councillor Stothard also wished to apologise to the Clerk and Administration Manager for not including them in the discussion regarding the return of face-to-face meetings and considering their thoughts and concerns.
There being no further business the meeting closed at 8.25pm
Chair:………………………………….…… Signed as a True Record (Date) ……………………………
Planning Minutes
The following responses were made to plans under consideration by the Planning Authority Rushcliffe Borough Council.
No objections were raised except where stated.
058 At Council Meeting held on 9th June 2021
21/01221/FUL
26 Main Road, Cotgrave, Nottingham, NG12 3HN – erection of single-story side extension and 2m high close boarded fence to replace hedge on northern boundary to Mill Lane, alter vehicle access (resubmission of 20/01031/FUL).
21/01516/FUL
24 Deans Court, Cotgrave, NG12 3LS – form a rear single-story extension with pitched roof over.
21\01660/VAR
Cotgrave Shopping Centre, Candleby Lane, Cotgrave – variation of Condition 11 (change the operation hour to Unit 1, (Unit 4 on the application) of planning permission 19/.02209/FUL
21/01561/CLUEXD
Heronbrook Farm, Peashill Lane, Cotgrave – application for certificate of existing lawfulness for the storage of caravans and motorhomes.
21/01588/FUL
Peacock Lodge, Cotgrave Place, Main Road, Cotgrave – change of use from dwelling house (Use Class C3) to holiday let (Sui Generis) with parking.
21/01665/ADV
1 Cotgrave Shopping Centre, Candleby Lane, Cotgrave, NG12 3JQ – display 1 no. internally illuminated signage projecting/hanging sign.
Rushcliffe Borough Council, the planning authority, has forwarded the following decisions: –
059
Permission Refused
20/02592/FUL
Unit 13, Colliers Business Park, Fieldfare Road, Cotgrave, NG12 3UL – change of use from B8 to B8 + retail (retrospective).
060
Permission Granted
21/01221/FUL
26 Main Road, Cotgrave, Nottingham, NG12 3HN – erection of single storey side extension and 2m high closeboarded fence to replace hedge on northern boundary to Mill Lane, alter vehicle access (resubmission
of 20/01031/FUL)
061
Applications Withdrawn
21/00927/FUL
Heronbrook Farm, Peashill Lane, Cotgrave, Nottingham, NG12 3HD – construction of single-storey front extension boot room (retrospective)
Chair: …………………………………….. Signed as a True Record (Date): ……………………