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Minutes Council Meeting 9th February 2022

Councillors D Stothard (Chair), H Brumpton, R Butler, M Chewings, S Gardner, B Handbury, L Healy, N Monday,
C Patterson and  A Simpson.                              

Apologies Received              
Councillors K Chewings, S Ellis, C Jeffreys, M Myles and I Shaw

Councillor D Eldridge

Attendance                   :      
Julie Stephenson (Town Clerk), Jane Pick (Admin Manager) –  Cotgrave Town Council                                                                                                        

The meeting was held at Cotgrave Methodist Church and commenced at 7pm   


2175     The apologies received were approved.

Declarations of Interest

2176     No declarations of interest were received.

Public Open Session

2177     No members of the public were in attendance.   

Minutes of the Council Meeting held on 12th January 2022 and Personnel Committee Meeting on 25th January 2022.

“That the minutes of the meeting held on 12th January and the Personnel Committee Meeting held on 25th January 2022 be received and confirmed as a true record.”


2179     M2128 Recycling Site Cotgrave Shopping Centre

An update has been received from the Borough Council that the recycling bins will be relocated to their original position within the back car park (behind Heron).  The County Council are carrying out surveys prior to the relocation.

2180     M2149 Skate Ramps Grassmere Play Park

The skate ramps have now been removed from the play area.  This was due to the ramps being deemed unsafe.

Planning Minutes

2181     Resolved          :          
“To confirm the planning minutes recorded and the decisions taken by the Council and those of the Planning Authority.”

Financial Matters

2182     Payments

Councillor Healy asked about the payment for Covid-19 Memorial tree and had the tree been planted.  The tree was delivered and planted on Monday 7th February.  Arrangements will be made for a plaque to be installed in front of the tree.

‘’That the payments made since the previous meeting totalling £11,286.88 as recorded below, be approved and the invoices awaiting payment be paid’’.

J Hallam51201842Insurance for NYE Fireworks Display1948.00
Big Bang50291221NYE Fireworks Display93,000.00
DS Medical10 JanNYE Fireworks Display930.00
Meerkat CommsMC3069CCTV/Broadband1109.37
Opus71651453Sports Pavilion Electricity162.22
HSBC Bank Charges18.00
Methodist Church Room Hire 8.12.21130.00
Sublime Shine250C Futures Window Cleaning155.88
J A Kent Services63467December 21 Maintenance1906.40
Three12704528462 x Mobile Phones129.78
Allotment Holder Key Deposit Refund120.00
Barcham128802Covid-19 Memorial Tree1307.20
UK Fuels1081557Fuel1143.38
Elexcel11503Christmas Lights/PAT Testing11247.40
Rushcliffe BC70903105Quarterly Rent Candleby Lane168.75
Rushcliffe BC70903099Quarterly Rent Eastmoor166.25
Rushcliffe BC70903080Quarterly Rent Grassmere168.75
Rushcliffe BC70902986Rent Forest Close Allotments135.00
Rushcliffe BC70903992Suite F Rent January 2022 435.00
Rushcliffe BC70904004Suite F Service Charge January 2022 132.00
Rushcliffe BC70903802Unit 28 Rent January 20221600.00
SLCCBK20432201Canva Webinar136.00
Streetwise19833Emptying of Dog Bins161.42
WaterPlus Unit 28 Water168.41
Elexcel11504Sports Pavilion1563.23
SLCC204099-1Practitioners Conference 15-17.2.22190.00
SLCC Membership1234.00
J Pick Reimbursement for Landline Telephone154.99
Opus71791212Sports Pavilion Electricity169.45
PeeWee Toilet Hire329/JCP/22Toilet Hire Christmas Event9180.00
Baker Ross Half-term Craft Items (WBF)9198.95
Community Heartbeat11071Defib Battery1318.00
TMS Hardware170.10
Notts County SuppliesN01220868Papers, Gloves, Bin Bags190.79
Mick Dutton & Son14522Puncture Repair/Inner Tube141.76
Kent Services63573Grounds Maintenance January 20221906.40
  TOTAL 11,286.88

2183     Income

“That the income totalling £4,545.33 since the last meeting, as reproduced below.

4.1.22Cotgrave FCRent155.00
Jan 22Allotment Rent 2022Various Plot Numbers925.71
14.1.22HMRCVAT Refund3464.62

Financial Statements

2184     Members considered the Statements for December 2021 as reproduced at the back of the Minute Book.

At the end of December 2021 Council had £24,290.85 in the Co-op account, £125,600.32 in the HSBC account and £201,104.44 in the NatWest account.

Working Group Updates

Welcome Back Fund

2185     A craft event at Cotgrave Library has been arranged for Saturday 12th February and will run between 10am and 12 noon.

2186     Councillor Stothard has obtained costs for creating a trail which would be placed around the Green.  Children will be able to follow the clues and look for the signs to retrieve a letter and work out the final word to win a prize.

2187     A small fee will be charged to take part in the trail, which will go towards future events/prizes.

2188     Resolved:                    
“To order the signage at a cost of £150.00 under the Welcome Back Funding.” (Local Government Act 1972 S145)2189     The Clerk has spoken with Ophelia Gamble regarding holding another market before the end of March.

Cotgrave Play Areas – Grassmere

2190     The working group has met on several occasions to discuss options for the replacement/additional play equipment at Grassmere Play Park. Four quotations were obtained, one of which did not meet with Council’s criteria and one company declined to tender.

2191     Council considered the options and agreed with the recommendation put forward by the working group.

2192     It has been advised that it would be better if the groundworks to remove the fencing, old bark from the current play area, be carried out approximately at least 8 weeks prior to the installation  the new equipment.

2193     Mood boards will be installed on the gates to the park, giving information of what equipment will be installed, and  how the play park will look and a suggested timescale. The park will be fenced off to allow time for the surface to repair ready for the installation of the new equipment.

2194     The Clerk has been in discussions with an officer at Notts County Council regarding the Local Community Fund.  Councils are able to apply once per year for funding up to the value of £20K, which must be match funded and any funding awarded must be used promptly. Council agreed to apply for the funding.

2195     Resolved                     

“To place the order with Proludic for the supply and installation of play equipment for Grassmere Play Park and
for the Clerk to apply to Nottinghamshire County Council’s Local Community Funding for £11,698.

Queen’s Platinum Jubilee Celebration

2196     The working group met via Zoom on 24th January to discuss options for the celebration of the Queens’s Platinum Jubilee.

2197     Several options were discussed, including having an event on The Green on Sunday 5th June.  (Big Lunch) between 12 pm until 5pm. This would consist of arranging for hiring some picnic tables , games/activities for the children, also having some singing acts on a staged area.

2198     It was also discussed in asking if anyone would like to having a market area on the paved area in front of the shops, with an ice cream van, food outlets etc.

2199     The Clerk has also spoken with Notts 4 x 4 to provide security marshals for the area and also to book some first aid provision.

2200     Gifts for the children of Cotgrave was also discussed and Council had been copied into information on Jubilee pencils, which would include “Cotgrave Town Council” at a cost of 323.

2201     A beacon has been discussed with the Friends of Cotgrave Country Park. The beacon would be located on the Vista point in the park and FOCC have asked for some help from the Council in organising this.  This would take place on Thursday 2nd June.

Resolved          :          
“Council agreed to continue with the arrangements suggested for the Queens Platinum Jubilee.” (Local Government Act 1972 S145)

2203     Council had been copied into tender information supplied from two companies for the supply and installation for the floral display contract for 2022 – 2025.

Floral Display Contract 2022-2025

2204     Resolved          :          
“To award the floral display contract to Premier 1 (UK) Limited for the next 4 years.”  (Local Government Act 1972 S111)

Personnel Committee

2205     Council was asked to consider the recommendations from the Personnel Committee and resolved as follows:-

2206     Resolved                      :          
“To carry out appraisal of all staff on an annual basis (September/October) and to discuss any salary increases
so that they can be included in the next year’s budget.”

2207     Council were given some pay increase recommendations from the Personnel Committee and discussed the options put to them but decided that further discussion was needed before a decision could be made.

A Personnel Meeting will be arranged before the next Full Council Meeting.

2208     Resolved                     
“To maintain the current councillor’s allowances.” (Local Authority (Members All) (England) Regulations 2003)2209     A member of staff has requested an increase in their working hours, to match those of the other employee.  This increase would increase their contract by 5 hours per week during the winter.

2210     Resolved                     
“To increase the working hours of the employee by 5 hours per week during the winter months (November –
March).”  (Local Government Act 1972 S112)

2211     Council discussed the future staffing requirements, especially for ground staff, the Personnel
Committee suggested to investigate an apprenticeship programme and review this later in the year. They also suggested that whilst more information was gained, would council consider
extended the current grounds maintenance contract for a further year with its current contractor to enable succession planning to be considered.

2212     Resolved                      :          
“To allow the current contractor to continue with the grounds maintenance control for a further year.”

(Local Government Act 1972 S111)

2213     Members were informed by the Clerk that an Occupations health Referral for a member of staff had been requested.  The member of staff agreed with this taking place.

Covid-19 Policy

2214     An update from NALC was received, dated 19th January confirming the Prime Minister confirmed that Plan B measure in place in England will come to an end.  This meant that from 27th January there will be no requirement to wear face covering in public indoor space.  Council will continue to encourage the wearing of face coverings when visit the council office and when attending council meetings, until seated, but cannot insist that these are worn, and Council are free to permit staff to continued to work from home  if needed.


2215     No correspondence was discussed.

Clerks Reports

2216     The Clerk informed Council that Cadent were carrying out gas works on The Green and the Shopping Centre and that works had not been granted permission by the Borough Council, as Cadent had gain permission from Notts County Council, who are no longer the owners of the Shopping Centre area.

2217     Information has been received from Trent Barton regarding a bus diversion, for works taking place week commencing 14th February (half-term) by Severn Trent Water.  Buses will not be able to gain access to the majority of Ringleas and will be rerouted down Lingford back onto Candleby Lane.  This information has been shared on Council’s website and on social media and also via the school’s newsletters.

Councillors’ Reports

2218     Councillor Brumpton asked who was responsible for the maintenance of the raised beds on the shopping centre as some of the plants need some attention.

The Clerk said that Horizon had been on site this week attending to the plants and had also been planting some new trees on the Green.

2219     Councillor Butler gave Council some information regarding the CT4N 33 bus service.  This service started about 2/3 years ago by NCT covering Owthorpe Road, but because of the under use, the impact of Covid-19 and lack of drivers CT4N were no longer able to provide this service and the service will end at the end of April, but it will be replaced by a Nottinghamshire County Council service, and this will also be an all-electric bus.

2220     Councillor Handbury informed Council that Barratt Homes has acquired the land promoter Gladman Development Limited for the sum of  £250M

2221     Councillor Patterson apologised for his absence at the last council meeting, due to work commitments.

2222     Councillor Stothard had been contacted by some residents saying how disappointed they had been with the Cadent works taking place in Cotgrave.  Some had been left without gas for long period of time and had found some of the staff not to be very helpful.

2223     Councillor Stothard ask the Clerk to contact Cadent informing them of this information.

There being no further business the meeting closed at 20.25pm.

Chair:…………………………………… Signed as a True Record (Date)………………………………

Planning Minutes

The following responses were made to plans under consideration by the Planning Authority, Rushcliffe Borough Council.

No objections were raised except where stated.

076       At Council Meeting on 9th February 2022

            22/00037/FUL    22 Meadow Crescent, Cotgrave, Nottingham, Notts, NG12 3SP – change of
                                    use of garage to physiotherapy treatment room.

            22/00167/FUL    The Pinfold, 30 Bingham Road, Cotgrave, Nottingham, NG12 3JR – erection

                                    of single storey side extension.

            22/00173/FUL    61 Bingham Road, Cotgrave, Nottingham, NG12 3JS – erection of single
                                    storey dwelling with parking.

            22/00177/FUL    11 Gripps Common, Cotgrave, Nottingham, NG12 3TF – single storey rear
            20/03248/OUT   Land rear of Mill Lane/The Old Park, Cotgrave, Nottingham – application
                                    for Outline Planning Permission for the construction of up to 210 dwellings
                                    (all matters reserved except for access).

Rushcliffe Borough Council, the planning authority, has forwarded the following decisions:-

077       Permission Granted:

            20/02502/FUL    Fosse House, The Fosse, Cotgrave, Nottingham, NG12 3HF –
                                    construction of outbuilding containing garages, workshop, and storage.

21/03122/FUL    Church of England School, The Cross, Cotgrave, Nottingham, NG12 3HS –
replacement of opening casements within existing timer window frames to
the side of property.

21/03176/FUL    14 Bingham Road, Cotgrave, Nottingham, NG12 3JR – single storey rear

21/03172/FUL    Rose and Crown, Main Road, Cotgrave, Nottingham, NG12 3HQ – installation of pergola structure to rear garden with festoon lighting and Astro turf.  Installation of covered pergola and festoon lighting, rope, and post
fencing to side elevation facing the car park.