Present
Councillors D Stothard (Chair), R Butler, D Eldridge , S Ellis, B Handbury, N Monday, M Myles, C Patterson, and
A Simpson.
Apologies Received
Councillors H Brumpton, K Chewings, M Chewings, S Gardner, L Healy, C Jeffreys and I Shaw
Attendance
Julie Stephenson (Town Clerk), Jane Pick (Admin Manager) – Cotgrave Town Council
The meeting was held at Cotgrave Methodist Church and commenced at 7pm
Apologies
2062 The apologies received were approved.
Declarations of Interest
2063 No declarations of interest were received.
Public Open Session
2064 No members of the public were in attendance.
Minutes of the Council Meeting held on 10th November 2021
2065
Resolved : “That the minutes of the meeting held on 10th November 2021 be received and confirmed as a true record.”
Progress
2066 M1990 Bridge at Hollygate Lane
An updated has been received from Barratt Homes regarding the building of the bridge.
Barratt Homes will be submitting some additional information to the Rushcliffe Borough Council Planning Committee on their proposal for the bridge, which is intended to be submitted with the next few weeks, with a view to working towards the planning application being reported to the January Committee, subject to a positive outcome at the committee, it is estimated that works will being in May 2022
2067 M1994 Recycling Bins at Cotgrave Shopping Centre
The Property Estates Surveyor at RBC explained the reasons why the recycling containers will need to remain in the current location in the main car park.
The containers are more visible to the public and this helps promote recycling to all residents, the containers at the Shopping Centre are also quite noisy when full and the location away from residential will reduce noise related issued going forward. For these reasons Rushcliffe Borough Council intend to keep the containers in their current location but will be erecting fencing around the containers in an effort to improve the visual aesthetics.
2068 Councillor Stothard said that he had witnesses many vehicles parking in front of the recycling bins when dropping off recycling and this was causing issues with traffic and pedestrian, especially at school pick up and drop off times.
2069 The Clerk will write to the Borough Council again regarding this issue.
2070 M2015 Christmas Lights Event
The event was held on Friday 26th November and was very well attended. There had been 23 stalls selling various crafts, food, tombola’s etc, as well as two singing acts and children’s entertainers, who provided entertainment throughout the event.
Santa’s Grotto, located in the Library has also been very well attended. There are some selection boxes left over from the event and the Clerk has arranged for these to be distributed between Ash Lea School, Tara’s Angels, and the Youth Club.
2071 M2041 Cotgrave Police
The Police advised that they would be able to attend the Council meeting in January 2022.
The Police are aware of anti-social issues having taken place on the shopping centre and elsewhere in Cotgrave, but there are a significant number of interventions having taken and continuing to take place by the police.
2072 M2043 Councillor Emails
At the meeting held on 10th November, Councillor K Chewings asked if the emails could be received via an IMAP, so they could be received directly to mobile phones for easier access rather than having to log in through the link on the Town Council website.
2073 Councillors were copied into a document that had been provided from Councils’ IT consultant and National Association of Local Councils (NALC) with their recommendations for the use of councillor email address, giving details of why this is not recommended.
2074 M2058 Cotgrave Candleby Lane School
Councillor Butler informed that he had spoken with the Deputy Head of the school and had arranged for a meeting to take place with Councillor K Chewings, which he believed had now taken place.
Planning Minutes
2075 Resolved : “To confirm the planning minutes recorded the decisions taken by the Council and those of the Planning Authority.”
Financial Matters
2076 Payments
Resolved: ‘’That the payments made since the previous meeting totalling £19,633.65 as recorded below, be approved and the invoices awaiting payment be paid’’.
| COTGRAVE TOWN COUNCIL 8th December 2021 | ||||
| Talktalk | 22823729 | Landline and Internet | 1 | 51.06 |
| HSBC | Bank Charges | 1 | 6.50 | |
| Arco | 942334034 | Hi Vis Coat (DG) | 1 | 5.95 |
| Methodist Church | Room Hire | 1 | 30.00 | |
| Notts County Supplies | 102102067 | Gloves, Broom Handle | 1 | 63.02 |
| Notts County Council | 02647443 | October Salaries | 1 | 9780.872 |
| Mrs J Pick | Reimbursement for Selection Boxes | 9 | 365.50 | |
| Mrs J Pick | Reimbursement for Dry Cleaning Santa Suite | 1 | 18.00 | |
| Rialtas | 24431 | Making Tax Digital support | 1 | 70.80 |
| RCAN | 2021/22 Membership | 1 | 144.00 | |
| Streetwise | 19631 | Empty Bins July- Sept | 1 | 61.42 |
| Streetwise | 19686 | Installation of bin on the green | 1 | 552.00 |
| Three Mobile | 1252422009 | Mobile Phones | 1 | 29.78 |
| Acora | 1285-48531 | Data Back Up | 1 | 13.20 |
| WaterPlus | 543023 | Unit 28 | 1 | 9.68 |
| UK Fuels | 1078188 | Fuel | 1 | 188.81 |
| Notts County Supplies | N112100697 | Broom Head | 1 | 4.10 |
| Big Bang Fireworks | 109112 | Fireworks Display | 9 | 2300.00 |
| Cotgrave Futures | 446 | MUGA Electricity | 1 | 32.80 |
| Moonshiners | 64 | Live Performance Christmas Lights | 9 | 300.00 |
| L Knight | Reimbursement for fuel | 1 | 50.00 | |
| Mick Dutton & Son | 14436 | Service Chainsaw, parts, oil | 1 | 125.58 |
| Rushcliffe BC | 70897017 | Annual rent Broadmeer Park | 1 | 567.00 |
| Rushcliffe BC | 70897760 | Suite F Rent and Service Charge | 13 | 567.00 |
| Big Bank Fireworks | Deposit for 6.11.22 | 9 | 500.00 | |
| A R Signs | 32317 | Window Etch for Suite F | 1 | 84.00 |
| Baker Ross | 13948526 | Christmas Crafts | 9 | 152.90 |
| Dsmedical | First Aid Christmas lights 26.11.21 | 9 | 145.00 | |
| B Maltby | 54675 | Clean out gutters C Futures | 1 | 189.72 |
| Allotment Association | 55029A | Membership | 1 | 66.00 |
| WaterPlus | 5510461 | Burhill Allotments | 1 | 503.28 |
| J Stephenson | Lights for small trees | 9 | 43.98 | |
| Real Christmas Trees | 1000001376 | Christmas Tree | 9 | 550.00 |
| Notts County Supplies | N112102005 | Bin Bags | 1 | 42.73 |
| J Pick | Reimbursement for selection boxes | 9 | 149.95 | |
| Talktalk | Business Line | 1 | 40.80 | |
| J A Kents | 6333 | November Maintenance | 1 | 906.40 |
| J Pick | Competition Vouchers | 9 | 170.00 | |
| C Goldie | Market Stall refund | 1 | 20.00 | |
| Notts Local News | 55689 | Delivery of Newsletter | 288.00 | |
| J Stephenson | Market Licence | 9 | 30.00 | |
| A R Signs | 32377 | Christmas Posters for traders | 9 | 336.00 |
| J Stephenson | Batteries | 1 | 7.98 | |
| C Storer | Allotment Key Refund | 1 | 20.00 | |
| Moonshiners | 73 | Christmas Lights Performance | 9 | 50.00 |
| TOTAL | 19633.65 |
2077 Income
Resolved: “That the income totalling £1,895.52 since the last meeting, as reproduced below.
| 1.11.21 | Cotgrave FC | Rent | 155.00 |
| 1.11.21 | H Roggan-Smith | Market Rent | 20.00 |
| 2.11.21 | Rushcliffe BC | Litter Clearance/Grass Cutting | 1436.52 |
| 1.11.21 | V Harper | Market Rent | 20.00 |
| 2.11.21 | C Goldie | Market Rent | 20.00 |
| 2.11.21 | Marley | Market Rent | 25.00 |
| 2.11.21 | Daniels | Market Rent | 20.00 |
| 4.11.21 | G Broughton | Market Rent | 20.00 |
| 5.11.21 | H Griffin | Market Rent | 20.00 |
| 9.11.21 | V L Wright | Newsletter Advert | 42.00 |
| 10.11.21 | Tariq S F | Market Rent | 25.00 |
| 24.11.21 | S Merrin | Market Rent | 20.00 |
| 25.11.21 | D Stothard | Allotment Bond and Key Deposit | 72.00 |
Financial Statements
2078 Members considered the Statements for October 2021 as reproduced at the back of the Minute Book.
At the end of October 2021 Council had £24,290.85 in the Co-op account, £169,512.42 in the HSBC account and £201,100.97 in the NatWest account.
Working Group Updates
Welcome Back Fund
2079 Council has now spent £7,450 on events for Cotgrave from the Welcome Back Fund, this includes £3K for a Fireworks Display on New Year’s Eve if Council wished for this event to take place. The Clerk has spoken with the Fireworks provider, and they are able to provide this for us.
2080 Resolved : “That council book fireworks for a display to take place on 31st December 2021 at a cost of £3,000.
2081 This would leave £2.5K to be used and spent by 31st March 2022.
Pensioners Christmas Meal
2082 Councillor Butler gave an update on the event as requested by Councillor Healy.
2083 A total of 122 pensioners will be attending the Christmas Meal at the Nottinghamshire Golf Club on Wednesday 15th December and a total of 48 had requested a home delivered meal, which will be cooked by staff at the Manvers Arms and delivered by the Community Kitchen.
Two coaches have been arranged to transport the pensioners.
2084 Councillor Butler asked if it were possible to have 2/3 councillors who could also be available on the day to help with the deliveries, if required.
2085 Councillors N Monday, A Simpson, B Handbury and M Myles said they would be able to help.
2086 Unfortunately due to other events at the Church of England School and the increase in Covid-19 cases, the school choir would not be able to attend the event this year.
Budget 2022-2023
2087 It was agreed that a budget meeting would be arranged, via Zoom for next week. The Clerk will send out an email suggesting some dates and times.
Cotgrave FC
2088 Following a request from the football club for some upgrading of the gates at the sports ground, Council had been copied into a quotation for the supply and installation of a swing arm height restrictor and/or a Swing arm barrier.
2089 The total cost to supply, installation, carriage, offloading, and civil works for both the swing arm height restrictor and swing arm barrier was £9,595.
2090 Since sending out the quotation to Council, the Clerk had obtained a further quotation from a different supply for a slightly different option at a cost of £2,091.
2091 Following a discussion, Council asked that this item and quotations be included on the agenda for the January meeting for further discussion, and also included in the budget meeting being held prior to Christmas.
2092 Council asked if the football club could be approached to inquire if they could give any funding towards the new gate.
2093 The concrete blocks that are currently being used to protect the site will need to be put back in place until the gateway has been replaced.
National Association of Local Councils – Civility & Respect
2094 Council considered the Civility & Respect mission statement and agreed that this should be included on Council’s website.
Personnel Committee
2095 The Clerk had requested for the Personnel Committee to meet in early January to discuss various issues. She will send out some dates and time and arrange a meeting via Zoom.
Council Meetings
2096 Following on from the Prime Ministers Covid-19 announcement this evening, the Clerk is waiting to hear from NALC regarding any changes on legislation for Council Meetings.
2097 Council discussed the location for future council meetings and asked the Clerk to speak with the Methodist Church and ask if Council can book meetings for January, February, and March 2022 at the church.
Covid-19 Policy2098 The Government has issued new legislation on Covid-19 restrictions, including a recommendation of working from home where you can. The Clerk and the Administration Manager will continue to work from the office. Facemasks will be worn when anyone else enters the office, and staff will carry out regular lateral flow testing.
Correspondence
2099 Rushcliffe Borough Council – Ratcliffe-on-Soar Power Station Site
Information has been received regarding a Public Consultation : 29th November 2021 to 10th January 2022, for the redevelopment of the Radcliffe-on-Soar power station site.
2100 The proposals can be viewed by visiting the consultation website at rushcliffe.ratcliffeLDO.com.
2101 Nottinghamshire Police
The latest Stakeholder update has been received from the Neighbourhood Police Inspector.
2102 Crime Figures November 2021
| Date | Location | Crime |
| 4.11.21 | Marlwood | Attempted burglary tool marks found on rear doors. No entry gained, nothing taken |
| 6.11.21 | Canton Express | Criminal Damage – football kicked at shop window causing louvre window to crack |
| 7.11.21 | Car Park back of Heron Foods | Criminal damage – 2 teenagers have jumped onto a car and ran up the bonnet and over the roof |
| 8.11.21 | Canton Express | Criminal Damage – football kicked at shop window causing louvre window to crack |
| 9.11.21 | Orchard Drive | Criminal damage – football kicked at rear patio window/s causing it to smash |
| 11.11.21 | Ringleas | Theft from motor van broken into, tools stolen |
| 11.11.21 | Crosshill | Criminal damage – van door/lock damaged whilst trying to steal tools – nothing stolen |
| 12.11.21 | Saxon Way | Theft from motor van broken into tools stolen |
| 15.11.21 | Solar Farm, Main Road | Total of 89 solar panels stolen over a 1-week period valued at £13,000 |
Clerks Reports
2103 The Clerk has received information regarding roadworks starting on the A46 between Stanton on the Wolds and Bingham which are due to commence on 15th December until February 2022.
Councillors’ Reports
2104 Councillor Butler had met with the new Police Inspector for Nottinghamshire Police, Rob Lawton, and David Warren from the Young People’s Centre. David had been having some issue with some of the young people and some being banned from the centre. Following on from this meeting there has been improvement and incidents have now reduced.
2105 Councillor Butler said that the Covid-19 vaccination bus will be in Cotgrave on Monday 13th December between 10am and 4pm. They will be giving 1st and 2nd doses vaccinations but may also have some booster vaccinations available.
The Lateral Flow testing station still attending Cotgrave on Saturdays, the Wednesday testing facility has stopped.
2106 Councillor Butler informed that the next stage of the A52 road improvement was due to commence in early 2022. This involved the stretch between Stragglethorpe and Gamston. Information can be found on the Nottinghamshire County Council website.
2107 Councillor Butler said that the planning department at RBC were considering a request for a disabled parking space on Woodview, behind the bus stop.
2108 Councillor Eldridge asked if there had been a decision about the position of the Amazon locker that was sited in front of the Co-op. No more information has been received.
2109 Councillor Eldridge had noted that the member of staff that was carrying out the litter picking service for Council is doing a very good job.
2110 Councillor Ellis asked if the hedge at the property on Owthorpe Road had been replaced by Council, following some hedge cutting carried out by council staff. The Hawthorne whips are scheduled to be planted next week.
2111 Councillor Monday said that some residents had concerns regarding the public transport in Cotgrave, and particular the service by CT4N, which was now 1 bus every two hours and no increase in Trent Barton buses. There have been lower numbers using the buses since Covid-19 and this has had an impact, also bus companies are struggling with driver shortages for passenger buses. Council asked the Clerk for a service update from Trent Barton.
2112 Councillor Myles thanked Council staff for carrying out the trimming of the hedge/bushes on Bingham Road/East Acres near to the telephone exchange and has notice that when it rains the large puddle has stopped due to the drainage work having been completed.
2113 Councillor Simpson said that Severn Trent Water were fitting water meters to some properties in Cotgrave, but the bills would still be the fixed charge.
2114 Councillor Stothard wish to thank the staff for the work completed, especially during the last two years.
There being no further business the meeting closed at 8.13pm
ALL MINUTES REMAIN IN DRAFT FORM UNTIL APPROVED AT THE NEXT COUNCIL MEETING.